Admin Assistant/ Receptionist

AppleOne Employment Services; Aliso Viejo (CA); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Temp-to-hire

On-site workplace

Job summary

AppleOne Employment Services in Aliso Viejo, CA seeks an Admin Assistant/Receptionist for a temp-to-hire role. You will handle front-desk duties, greet visitors, answer calls, manage data entry, and support loan/investment processing across departments to keep operations organized.

The position offers a hands-on environment with cross-department collaboration, reliability, and precise administrative work. A professional, punctual, and team-oriented mindset is essential.

Qualifications

• Manage front-desk reception, phone coverage, visitor greeting, and client-facing administrative support.
• Support loan and investment processing by preparing packages, ordering reports, and tracking follow-up items.
• Maintain accurate records through data entry, filing, document organization, and administrative coordination.

Responsibilities

• Answer incoming phone calls promptly and professionally while providing a positive client and visitor experience.
• Greet visitors, manage front-desk activity, and support day-to-day office operations.
• Perform accurate and timely data entry, filing, document organization, and general administrative support.
• Prepare and send borrower loan packages, investment closing packages, collection notices, and distribution notices.
• Order reports and assist with review and follow-up on documents and titles.
• Support multiple departments by staying organized and communicating effectively.

Skills

Front-desk reception

Data entry

Microsoft Word

Microsoft Excel

Communication skills

Reliability

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

We are seeking a professional and dependable Admin Assistant/ Receptionist for a temp-to-hire opportunity in Aliso Viejo, CA. This front-office administrative support role is ideal for someone who takes ownership of their work, enjoys creating a positive first impression, and takes pride in keeping office operations organized and running smoothly.

The Admin Assistant/ Receptionist will support daily reception duties, client communication, administrative tasks, and loan and investment processing support. This is a great opportunity for a detail-oriented professional who enjoys a stable office environment, values teamwork, and wants to contribute to a company where reliability, professionalism, and follow-through are highly valued.

Candidates can expect a hands-on role with visibility across departments, supportive day-to-day collaboration, and the opportunity to build long‑term value in a temp-to-hire position.

Key Responsibilities

• Answer incoming phone calls promptly and professionally while providing a positive client and visitor experience.
• Greet visitors, manage front-desk activity, and support day-to-day office operations.
• Perform accurate and timely data entry, filing, document organization, and general administrative support.
• Prepare and send borrower loan packages, investment closing packages, collection notices, and distribution notices.
• Order insurance, credit, integrity, and title reports, and assist with senior lien checks and insurance follow-up.
• Support multiple departments by staying organized, adapting to changing priorities, and maintaining consistent communication.

Compensation and Benefits

• Pay range: $41,000 to $52,000 per year.
• Job type: Temp-to-hire.
• Location: Aliso Viejo, CA.

Required Qualifications and Skills

• Manage front-desk reception, phone coverage, visitor greeting, and client-facing administrative support.
• Support loan and investment processing by preparing packages, ordering reports, and tracking follow-up items.
• Maintain accurate records through data entry, filing, document organization, and administrative coordination.
• Assist office operations by staying organized, dependable, and responsive to changing departmental priorities.
• 3 to 5 years of administrative, clerical, receptionist, or office support experience preferred.
• High school diploma or equivalent required.
• Proficient with Microsoft Word and Microsoft Excel.
• Computer literate with the ability to learn office systems and follow established processes.
• Strong verbal and written communication skills.
• Detail-oriented with strong organizational skills and a high level of accuracy.
• Reliable, punctual, and committed to consistent attendance.
• Positive, trustworthy, energetic, self‑motivated, and professional.
• Able to work effectively both independently and in a team‑based environment.
• Flexible and adaptable when priorities shift across departments.

Preferred Qualifications

• Experience in the mortgage industry.
• Hard money or private lending experience strongly preferred.
• 1 or more years of customer service experience.
• Bilingual skills are a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.