Office Operations & Front Desk Coordinator

Midco; Sioux Falls (SD); On-site; USD 36,000 - 54,000; Full time

Job summary

Midco is seeking an Administrative Assistant to be the first point of contact for visitors, team members, and partners, delivering professional reception and office support across daily operations.

You will handle meeting coordination, vendor management, mail, supplies, and workspace logistics, ensuring a welcoming, organized environment and efficient business processes. This role requires strong communication, discretion, and the ability to prioritize multiple tasks in a fast-paced setting.

Qualifications

• High school diploma or GED required.
• Minimum of one year experience supporting daily office operations or delivering professional in-person customer service.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, Teams, PowerPoint).
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Serve as Midco's first point of contact for visitors, team members, vendors, and external partners, providing a professional and welcoming experience in person and virtually.
• Manage incoming inquiries, ensuring timely, professional, and accurate responses.
• Greet, register, and assist visitors while maintaining building security and visitor access procedures.
• Provide administrative support to leaders and team members across the organization.
• Coordinate meetings, conference room scheduling, travel arrangements, and office events.
• Support team member engagement initiatives and workplace activities.
• Manage office supply inventory and purchasing.
• Coordinate office equipment checkout, tracking, and inventory management.
• Oversee incoming and outgoing mail, packages, and deliveries.
• Assist with pool vehicle fleet operations, including reservations, usage tracking, inspections, and check-in/check-out procedures.
• Support the distribution and tracking of Midco-sponsored event tickets and support team member engagement initiatives.
• Process, code, and route invoices for approval and payment.
• Maintain organized filing systems, records, documentation, and administrative resources.
• Manage relationships with office vendors and service providers.
• Partner with Facilities and other internal teams to maintain clean, organized, safe, and functional office environments.
• Support office space assignments, moves, and workplace logistics as needed.
• Maintain conference rooms, common areas, and breakrooms to ensure a professional workplace experience.
• Model Midco's mission, vision, values, ethos, and Leadership Success Drivers, and inspire others to do the same.
• Ensure customer privacy by adhering to Midco's privacy guidelines while actively following Midco policies and procedures.
• Maintain reliable and predictable attendance as required by the position.
• Perform other duties as assigned.

Skills

Customer service

Strong communication

Organization

Education

High school diploma or GED

Tools

Microsoft 365

Job description

Midco is seeking an Administrative Assistant to be the first point of contact for visitors, team members, and partners, delivering professional reception and office support across daily operations.

You will handle meeting coordination, vendor management, mail, supplies, and workspace logistics, ensuring a welcoming, organized environment and efficient business processes. This role requires strong communication, discretion, and the ability to prioritize multiple tasks in a fast-paced setting.