Administrative Assistant | Front Office & Ops Support

MFE Inspection Solutions; Pasadena (TX); Vor Ort; USD 35.000 - 48.000; Vollzeit

Benefits dieser Stelle

Health Insurance

Dental Insurance

Vision Insurance

Holidays

Paid Vacation Leave

Paid Sick Leave

Retirement Plans with match

Opportunities for growth

Collaborative work environment

Zusammenfassung

MFE Inspection Solutions is seeking an Administrative Assistant to be the welcoming face and organizational hub of our office. You will coordinate daily administrative functions and support Managers, staff, and customers to keep operations running smoothly.

Responsibilities include front office management, scheduling, document preparation, file maintenance, billing support, and event planning. A professional, reliable, and detail‑oriented candidate thrives in our fast-paced environment.

Qualifikationen

• High school diploma or equivalent required; higher degree preferred.
• 2+ years of experience in administrative, receptionist, or office coordination roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software.
• Strong verbal and written communication skills; excellent organizational skills.

Aufgaben

• Serve as the first point of contact for visitors, clients, and vendors, in person and by phone.
• Manage the main phone line, route calls, and take accurate messages.
• Greet visitors professionally and manage visitor sign-in.
• Maintain a clean, organized reception area and conference rooms.
• Handle incoming and outgoing mail, deliveries, and packages.
• Prepare correspondence, documents, and reports; maintain files and records.
• Process invoices, purchase orders, and expense reports.
• Assist with scheduling meetings and managing calendars.
• Order and maintain office supplies and equipment; coordinate vendors and service providers.
• Support onboarding of new employees and assist with planning office events and meetings.

Kenntnisse

Verbal communication

Written communication

Organizational skills

Multitasking

Professional demeanor

Reliability and punctuality

Ausbildung

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Word

Excel

Outlook

Office Suite

Jobbeschreibung

MFE Inspection Solutions is seeking an Administrative Assistant to be the welcoming face and organizational hub of our office. You will coordinate daily administrative functions and support Managers, staff, and customers to keep operations running smoothly.

Responsibilities include front office management, scheduling, document preparation, file maintenance, billing support, and event planning. A professional, reliable, and detail‑oriented candidate thrives in our fast-paced environment.