Front Office Assistant

Subdynamic Locating Services, Inc.; San Jose (CA); On-site; USD 30,000 - 34,000; Part time

Job summary

Subdynamic Locating Services, Inc. is seeking an Office Assistant to support day-to-day operations for a small utility locating and concrete scanning company. This hands-on role includes basic QuickBooks Desktop tasks, office support, inventory, and handling incoming calls.

No accounting degree is required; prior office experience and familiarity with QuickBooks Desktop are important. Training will be provided on call intake and our services.

Qualifications

• Prior office or administrative experience.
• Familiarity with QuickBooks Desktop.
• Strong organization and attention to detail.
• Clear, professional communication by phone and email.
• Comfortable learning new procedures and asking questions.

Responsibilities

• Complete basic data entry and routine office tasks in QuickBooks Desktop.
• Help maintain organized office records and documentation.
• Assist with inventory checks about every two weeks.
• Help track and organize office and field supplies; assist with ordering as directed.
• Answer incoming calls and record the information needed for follow‑up.
• Learn the basics of our services so calls can be directed to the right person.
• Help keep shared office areas organized.

Skills

Office experience

Strong organization

Attention to detail

Clear communication

Willingness to learn

Tools

QuickBooks Desktop

Microsoft Office

Job description

Pay: $22–$25 per hour, depending on experience

Schedule: 3 days/week

About the role

We’re looking for a dependable, organized Office Assistant to support the day‑to‑day operations of a small utility locating and concrete scanning company. This is a hands‑on, general office role. The person in this position will help with basic QuickBooks Desktop tasks, office support, inventory, and incoming calls.

You don’t need an accounting degree or formal accounting background. Prior office experience and familiarity with QuickBooks Desktop are important. Training will be provided on our call intake process and the services we provide.

Responsibilities

• Complete basic data entry and routine office tasks in QuickBooks Desktop
• Help maintain organized office records and documentation
• Assist with inventory checks about every two weeks
• Help track and organize office and field supplies; assist with ordering as directed
• Answer incoming calls and record the information needed for follow‑up
• Learn the basics of our services so calls can be directed to the right person
• Help keep shared office areas organized

Qualifications

• Prior office or administrative experience
• Familiarity with QuickBooks Desktop
• Strong organization and attention to detail
• Clear, professional communication by phone and email
• Comfortable learning new procedures and asking questions when needed
• Comfortable working in a dog‑friendly office

Preferred

• Experience supporting a small business
• Familiarity with inventory tracking or supply ordering
• Basic experience with Microsoft Office or similar tools