Accounting Assistant – #21544

Foster McKay; New Jersey; Hybrid; USD 42,000 - 56,000; Part time

Job summary

Foster McKay in New Jersey seeks a part-time bookkeeper to manage invoicing, AR/AP, and reconciliations, using QuickBooks. You will support weekly invoicing, cash reconciliations, client collections follow-up, and vendor bill processing in a small-office setting.

The role offers 2–3 days in-office with Fridays remote, flexible start/end times within 9:00–9:30 AM and 5:00–5:30 PM, and a willingness to accommodate preferred in-office days.

Qualifications

• Prior experience using QuickBooks required.
• Experience with invoicing, accounts receivable, accounts payable, and reconciliations.
• Strong attention to detail and organizational skills.
• Comfortable working independently in a small office setting.
• Strong communication skills for client collections follow-up.
• 2–3 days per week in the office (flexible scheduling Monday–Thursday).
• Office operates remotely on Fridays.
• Start time flexible between 9:00–9:30 AM.
• End time flexible between 5:00–5:30 PM.
• Employer willing to accommodate preferred in-office days.

Responsibilities

• Prepare and send weekly client invoices.
• Perform weekly cash reconciliations.
• Send collection notices and follow up with clients on past-due balances.
• Process and manage accounts payable vendor bills.
• Maintain accurate financial records within QuickBooks.
• Provide general accounting and administrative support as needed.

Skills

Invoicing

AR

AP

Reconciliations

QuickBooks

Detail-oriented

Independent work

Communication

Tools

QuickBooks

Job description

“The only way to do great work is to love what you do. If you haven’t found it yet, keep looking. Don’t settle.”

• Prepare and send weekly client invoices.
• Perform weekly cash reconciliations.
• Send collection notices and follow up with clients on past-due balances.
• Process and manage accounts payable vendor bills.
• Maintain accurate financial records within QuickBooks.
• Provide general accounting and administrative support as needed.

What would make me qualified?

• Prior experience using QuickBooks required.
• Experience with invoicing, accounts receivable, accounts payable, and reconciliations.
• Strong attention to detail and organizational skills.
• Comfortable working independently in a small office setting.
• Strong communication skills for client collections follow-up.
• 2–3 days per week in the office (flexible scheduling Monday–Thursday).
• Office operates remotely on Fridays.
• Start time flexible between 9:00–9:30 AM.
• End time flexible between 5:00–5:30 PM.
• Employer willing to accommodate preferred in-office days.