Front Office Assistant

Junction Events; Chicago (IL); On-site; USD 49,000 - 59,000; Full time

Job summary

Junction Events is seeking a Front Office Assistant to manage our reception area in Chicago, Illinois. The role involves answering phone calls, scheduling appointments, and welcoming visitors in a friendly manner.

The ideal candidate will have a formal qualification in office administration and exceptional communication skills. This position offers a salary range of $49,000 - $59,000 per year, depending on experience.

Qualifications

• Formal qualification in office administration, secretarial work, or related training.
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls, scheduling appointments.

Responsibilities

• Answering incoming calls and scheduling appointments.
• Welcoming visitors in a friendly and professional manner.
• Ordering office supplies and keeping the reception area tidy.

Skills

Exceptional ability to create a welcoming environment

Interpersonal and communication skills

Proficiency in appointment scheduling systems

Education

Formal qualification in office administration

Tools

Resource Guru

AVOXI

Job description

We’re Junction. An event marketing agency with a global footprint. We are a full service live, hybrid and virtual event and branding company combining innovation and imagination with over a decade of experience creating award-winning, extraordinary live and virtual event services, experiences and activations for a diverse portfolio of clients.

Job Description

We are looking for a capable and friendly Front Office Assistant to work at our reception area.

In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies.

Salary range: $49000 - $59000 per year.

Answering telephone calls, as well as screening and forwarding calls.

Copying, scanning, and filing documents.

Monitoring office supplies and ordering replacements.

Keeping the reception area tidy and observing professional etiquette.

Performing other administrative tasks, if required.

Scheduling and confirming appointments, meetings, and events.

Welcoming and assisting visitors in a friendly and professional manner.

Handling basic inquiries and sorting mail.

Qualifications

Formal qualification in office administration, secretarial work, or related training.

Exceptional ability to create a welcoming environment.

Experience in answering and screening calls, as well as scheduling appointments.

Ability to observe business etiquette and maintain a professional appearance.

Proficiency in appointments scheduling and call forwarding systems, such as Resource Guru and AVOXI.

Excellent interpersonal and communication skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.