Front Office & AR Assistant – Onsite, Mon–Fri 8–5

Creative Financial Staffing, LLC; Portland (OR); On-site; USD 39,000 - 41,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Front Office Admin / Accounts Receivable Assistant to support front desk operations and assist with payments and basic accounting in a fast-paced office in Portland, OR.

You will greet visitors, handle calls, process customer payments, post transactions in QuickBooks, monitor invoices, and liaise with customers and staff to keep payment records accurate and up-to-date. The role is onsite, Monday–Friday, 8:00 AM–5:00 PM, with immediate start.

Qualifications

• Front desk and administrative experience.
• Experience posting payments and working with accounts receivable.
• QuickBooks experience is a strong plus.
• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Reliable and comfortable working 100% onsite.

Responsibilities

• Serve as the first point of contact for visitors and incoming calls, providing professional and friendly customer service.
• Receive and process customer payments.
• Post payments and other transactions in QuickBooks.
• Monitor outstanding invoices and follow up with customers regarding past‑due balances.
• Assist with accounts receivable and maintain accurate payment records.
• Provide general administrative and office support as needed.
• Maintain an organized and professional front desk and reception area.
• Communicate with customers and internal staff regarding payments, invoices, and other administrative matters.

Skills

Front desk experience

Accounts receivable

Administrative support

QuickBooks

Customer service

Organization

Communication

Multitasking

Tools

QuickBooks

Job description

Creative Financial Staffing, LLC is seeking a Front Office Admin / Accounts Receivable Assistant to support front desk operations and assist with payments and basic accounting in a fast-paced office in Portland, OR.

You will greet visitors, handle calls, process customer payments, post transactions in QuickBooks, monitor invoices, and liaise with customers and staff to keep payment records accurate and up-to-date. The role is onsite, Monday–Friday, 8:00 AM–5:00 PM, with immediate start.