Professional Office Assistant - Onsite

New System Laundry; Portland (OR); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

401(k) matching

Parking

Job summary

New System Laundry is seeking an Accounts Payable/Accounts Receivable and Administrative Assistant to provide high-level service to customers and support core office functions, including invoicing, AP/AR, data entry, and payroll assistance. The role requires strong communication, Excel/Word skills, and in-person attendance in NE Portland.

The ideal candidate will handle multiple phone lines, manage CRM tasks, and contribute to accurate deposits and financial reporting as part of a full-time,

Qualifications

• 3-4 years relevant experience.
• Office 365 proficiency (Including advanced Excel and Word).
• Excellent customer service / communication skills.
• Multi Phone Line.
• Invoicing: Statements, A/R entry and collections on past due accounts.
• A/P and accurate deposit tracking.
• 10-Key proficiency.
• A passion for friendly service.
• In-person attendance in NE Portland.
• Other general office duties as assigned.

Responsibilities

• Answering Phones and Customer Service.
• CRM customer information management and marketing tasks.
• Data Entry: Sales to cost Spreadsheets, Payroll Report for insurance, Commission Worksheets and others as assigned.
• New Account Set Up.
• AP/AR and expense reporting.
• Bank Deposits.
• Payroll assistance.
• File Management and Audits.

Skills

Customer service

Communication skills

Multi-line phone handling

Tools

Office 365

Excel

Word

10-Key

Job description

Duties

The Accounts Payable/Accounts Receivable and Administrative Assistant provides high level service to internal and external customers, and supports key office functions including account set up, cash & deposits, customer inventory and billing management, and friendly problem solving and customer support. The right candidate can track and execute tasks efficiently, and perform key administrative duties including but not limited:

• Answering Phones and Customer Service
• CRM customer information management and marketing tasks
• Data Entry: Sales to cost Spreadsheets, Payroll Report for insurance, Commission Worksheets and others as assigned
• New Account Set Up
• AP/AR and expense reporting
• Bank Deposits
• Payroll assistance
• File Management and Audits

Must display excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers and the ability to communicate effectively and remain calm and courteous under pressure.

We Require

• 3-4 years relevant experience
• Office 365 proficiency (Including advanced Excel and Word)
• Excellent customer service / communication skills
• Multi Phone Line
• Invoicing: Statements, A/R entry and collections on past due accounts
• A/P and accurate deposit tracking
• 10-Key proficiency
• A passion for friendly service
• In-person attendance in NE Portland
• Other general office duties as assigned

We Offer

• Fulltime, Monday - Friday
• Medical, Dental, Vision, Life Insurance
• 401(k) with employer matching
• $23 to $27 per hour DOE
• Parking

Job Type: Full-time

Pay: $23.00 - $27.00 per hour