Dynamic Accounts & Admin Assistant - Customer-Focused Office Pro

New System Laundry; Portland (OR); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

401(k) matching

Parking

Job summary

New System Laundry is seeking an Accounts Payable/Accounts Receivable and Administrative Assistant to provide high-level service to customers and support core office functions, including invoicing, AP/AR, data entry, and payroll assistance. The role requires strong communication, Excel/Word skills, and in-person attendance in NE Portland.

The ideal candidate will handle multiple phone lines, manage CRM tasks, and contribute to accurate deposits and financial reporting as part of a full-time,

Qualifications

• 3-4 years relevant experience.
• Office 365 proficiency (Including advanced Excel and Word).
• Excellent customer service / communication skills.
• Multi Phone Line.
• Invoicing: Statements, A/R entry and collections on past due accounts.
• A/P and accurate deposit tracking.
• 10-Key proficiency.
• A passion for friendly service.
• In-person attendance in NE Portland.
• Other general office duties as assigned.

Responsibilities

• Answering Phones and Customer Service.
• CRM customer information management and marketing tasks.
• Data Entry: Sales to cost Spreadsheets, Payroll Report for insurance, Commission Worksheets and others as assigned.
• New Account Set Up.
• AP/AR and expense reporting.
• Bank Deposits.
• Payroll assistance.
• File Management and Audits.

Skills

Customer service

Communication skills

Multi-line phone handling

Tools

Office 365

Excel

Word

10-Key

Job description

New System Laundry is seeking an Accounts Payable/Accounts Receivable and Administrative Assistant to provide high-level service to customers and support core office functions, including invoicing, AP/AR, data entry, and payroll assistance. The role requires strong communication, Excel/Word skills, and in-person attendance in NE Portland.

The ideal candidate will handle multiple phone lines, manage CRM tasks, and contribute to accurate deposits and financial reporting as part of a full-time,