Front Office Admin / Accounts Receivable Assistant

Creative Financial Staffing, LLC; Portland (OR); On-site; USD 39,000 - 41,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Front Office Admin / Accounts Receivable Assistant to support front desk operations and assist with payments and basic accounting in a fast-paced office in Portland, OR.

You will greet visitors, handle calls, process customer payments, post transactions in QuickBooks, monitor invoices, and liaise with customers and staff to keep payment records accurate and up-to-date. The role is onsite, Monday–Friday, 8:00 AM–5:00 PM, with immediate start.

Qualifications

• Front desk and administrative experience.
• Experience posting payments and working with accounts receivable.
• QuickBooks experience is a strong plus.
• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Reliable and comfortable working 100% onsite.

Responsibilities

• Serve as the first point of contact for visitors and incoming calls, providing professional and friendly customer service.
• Receive and process customer payments.
• Post payments and other transactions in QuickBooks.
• Monitor outstanding invoices and follow up with customers regarding past‑due balances.
• Assist with accounts receivable and maintain accurate payment records.
• Provide general administrative and office support as needed.
• Maintain an organized and professional front desk and reception area.
• Communicate with customers and internal staff regarding payments, invoices, and other administrative matters.

Skills

Front desk experience

Accounts receivable

Administrative support

QuickBooks

Customer service

Organization

Communication

Multitasking

Tools

QuickBooks

Job description

Front Office Admin / Accounts Receivable Assistant

About the Opportunity

Our client is seeking a professional and dependable Front Office & Accounts Receivable Assistant to support front-office operations while assisting with accounts receivable and basic accounting functions. This is an excellent opportunity for someone who enjoys working with people, staying organized, and handling a variety of administrative and accounting responsibilities.

Responsibilities

• Serve as the first point of contact for visitors and incoming calls, providing professional and friendly customer service
• Receive and process customer payments
• Post payments and other transactions in QuickBooks
• Monitor outstanding invoices and follow up with customers regarding past‑due balances
• Assist with accounts receivable and maintain accurate payment records
• Provide general administrative and office support as needed
• Maintain an organized and professional front desk and reception area
• Communicate with customers and internal staff regarding payments, invoices, and other administrative matters

Qualifications

• Previous front desk, administrative, accounts receivable, or office support experience
• Experience posting payments and/or working with accounts receivable
• QuickBooks experience a strong plus
• Strong communication and customer service skills
• Professional, friendly, and comfortable interacting with customers
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and follow up on outstanding items
• Reliable and comfortable working 100% onsite

Why This Opportunity?

• Immediate start opportunity
• Competitive pay of $28 – $30/hour
• Monday–Friday, 8:00 AM–5:00 PM schedule
• No anticipated overtime
• Opportunity to utilize both administrative and accounting skills
• Dynamic role with a mix of customer service, front desk, and accounts receivable responsibilities