Front Office Administrative Coordinator - IT & Building Ops

Child-; Traverse City (MI); On-site; USD 26,000 - 28,000; Full time

Job summary

Child and Family Services of Northwestern Michigan is seeking an Administrative Coordinator for our front office and agency. The Administrator will manage front desk operations, answer phones, greet clients, and handle confidential documents while supporting the Executive Director and Directors with administrative tasks.

They will also assist our IT contractor with staff IT support and serve on the building committee, coordinating maintenance contractors, repairs, and upgrades.

Qualifications

• Administrative experience in a busy office is required.
• Proficiency with Word processing and Excel.
• Strong initiative with minimal supervision.
• Reliable transportation and good written and verbal communication skills.
• Background checks must be clear.
• Represent CFS in a positive light to all entrants.

Responsibilities

• Manage front office operations and answer phones.
• Maintain coverage and greet clients, visitors, and guests.
• Handle sensitive, critical, and confidential documents.
• Assist Executive Director and Directors with administrative tasks.
• Support IT contractor staff with agency IT needs.
• Serve on building committee and coordinate on-site maintenance contractors.

Skills

Administrative experience

Phone system management

Written and verbal communication

Word processing

Tools

Microsoft Office

Phone system software

Job description

Child and Family Services of Northwestern Michigan is seeking an Administrative Coordinator for our front office and agency. The Administrator will manage front desk operations, answer phones, greet clients, and handle confidential documents while supporting the Executive Director and Directors with administrative tasks.

They will also assist our IT contractor with staff IT support and serve on the building committee, coordinating maintenance contractors, repairs, and upgrades.