Administrative Coordinator

Child-; Traverse City (MI); On-site; USD 26,000 - 28,000; Full time

Job summary

Child and Family Services of Northwestern Michigan is seeking an Administrative Coordinator for our front office and agency. The Administrator will manage front desk operations, answer phones, greet clients, and handle confidential documents while supporting the Executive Director and Directors with administrative tasks.

They will also assist our IT contractor with staff IT support and serve on the building committee, coordinating maintenance contractors, repairs, and upgrades.

Qualifications

• Administrative experience in a busy office is required.
• Proficiency with Word processing and Excel.
• Strong initiative with minimal supervision.
• Reliable transportation and good written and verbal communication skills.
• Background checks must be clear.
• Represent CFS in a positive light to all entrants.

Responsibilities

• Manage front office operations and answer phones.
• Maintain coverage and greet clients, visitors, and guests.
• Handle sensitive, critical, and confidential documents.
• Assist Executive Director and Directors with administrative tasks.
• Support IT contractor staff with agency IT needs.
• Serve on building committee and coordinate on-site maintenance contractors.

Skills

Administrative experience

Phone system management

Written and verbal communication

Word processing

Tools

Microsoft Office

Phone system software

Job description

• Other Compensation $19.00-$20.00
• Job Category administrative, office manager, clerical
• Employee Type Hourly Full Time
• Required Degree NONE
• Manage Others No

Contact information

• Email [e-mail]

Description

Child and Family Services of Northwestern Michigan is seeking an Administrative Coordinator for our front office and agency.

The Administrative Coordinator will be responsible for front office operations, including answering phones, maintaining coverage, handling of documents that are sensitive, critical, and confidential, greeting clients, visitors, guests, and monitoring the lobby. In addition, the Administrative Coordinator will assist the Executive Director and other agency Directors with administrative tasks, and assist our outside IT contractor with staff support and IT support in the agency.

The Administrative Coordinator will also serve on the building committee and assist with coordinating our on-site maintenance contractors, repairs, and upgrades.

Requirements

Administrative experience working in a busy office is required.

Proficiency in word processing, Excel, multi phone line system

Must demonstrate strong initiative and take ownership of responsibilities with minimal supervision.

Ability to proactively identify opportunities, problems, and tasks that need attention and take action to address them rather than waiting to be directed.

Reliable transportation

Good written and verbal communication skills

Clear background checks

Ability to represent CFS in a positive light to all who enter CFS