Front Office & Admin Support Specialist

Prime Time Family Reading; Natchitoches (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Prime Time Family Reading seeks a Front Office Secretary to provide administrative support to Center personnel and the program. You will handle phones, mail, visitor assistance, and supplier coordination, while maintaining confidentiality.

Ideal candidates have 1–3 years in office administration or bookkeeping, and strong MS Office skills. This on-site role emphasizes organization, accuracy, and professional communication within a educational setting.

Qualifications

• High School diploma or equivalent required.
• Associate degree in business or related field preferred.
• 1–3 years’ experience in office/general administration or bookkeeping required.
• Advanced computer literacy in email, Microsoft Word, Excel, and PowerPoint.
• Excellent decision-making and communication skills.
• High degree of tact and professionalism.
• Strong positive attitude.

Responsibilities

• Provide direct administrative/clerical support for the Center and personnel.
• Answer and screen telephone calls, taking messages for personnel as appropriate.
• Sort and distribute incoming mail and faxes multiple times daily.
• Greet and assist visitors in a courteous and helpful manner.
• Coordinate purchase requisitions and maintain vendor relationships to ensure accurate invoicing and delivery of purchases.
• Draft and edit correspondence, reports, forms, charts, memos, and other documents accurately.
• Manage inventory and distribution of office supplies throughout the organization.
• Maintain the confidentiality of program information, correspondence, documents, discussions, meetings, and telephone calls.
• Oversee the operation of various office machines, including copiers, computers, fax, phone, and mail machines.
• Assist in the preparation of meeting agendas and materials, and distribute such items in advance to members within agreed-upon time frames.
• Review and process volunteer paperwork timely and accurately.
• Participate in staff meetings, conferences, training sessions, and workshops as assigned.
• Provide courteous and prompt service to all internal and external clients.

Skills

Advanced computer literacy

Excellent decision-making and comms

High tact and professionalism

Strong positive attitude

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

High School diploma or equivalent

Associate degree in business or related field preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Prime Time Family Reading seeks a Front Office Secretary to provide administrative support to Center personnel and the program. You will handle phones, mail, visitor assistance, and supplier coordination, while maintaining confidentiality.

Ideal candidates have 1–3 years in office administration or bookkeeping, and strong MS Office skills. This on-site role emphasizes organization, accuracy, and professional communication within a educational setting.