Compliance & Administrative Specialist — Growth & Impact

Utilities One Group; Jersey City (NJ); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Whole Life Insurance

Comprehensive training and development

Career growth opportunities

Job summary

Utilities One Group is seeking a proactive Compliance & Administrative Specialist in Jersey City, NJ. The role combines compliance support with daily office operations, requiring meticulous attention to detail, clear English communication, and collaboration with internal teams and external partners.

Join a growing organization delivering critical infrastructure services across telecom, power, water, and data center sectors.

Qualifications

• Experience in contract administration, compliance, or legal support preferred.
• Excellent verbal and written English communication skills.
• Bilingual English and Russian; strong language capabilities.
• Strong attention to detail and analytical skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel).

Responsibilities

• Support onboarding by verifying documentation and ensuring adherence to internal policies and laws.
• Maintain records related to licensing, onboarding, and compliance activities.
• Communicate with internal teams and external partners to ensure compliance standards.
• Stay informed about relevant regulations and internal guidelines.
• Proactively suggest process improvements to enhance compliance operations.
• Manage day-to-day office operations for an organized work environment.
• Coordinate office logistics, supplies, equipment, and vendor relationships.
• Handle scheduling, meetings, and preparation of internal documents.
• Act as a point of contact for employees, vendors, and visitors.
• Support internal communication and cross-department coordination.
• Assist with organizing internal events and company activities.

Skills

Contract administration

Compliance

Bilingual: English/Russian

Attention to detail

Multitasking

English communication

Tools

Microsoft Office Suite

Job description

Utilities One Group is seeking a proactive Compliance & Administrative Specialist in Jersey City, NJ. The role combines compliance support with daily office operations, requiring meticulous attention to detail, clear English communication, and collaboration with internal teams and external partners.

Join a growing organization delivering critical infrastructure services across telecom, power, water, and data center sectors.