Front Desk & Office Operations Coordinator

PowerGrid Services; Irondale (AL); Presencial; USD 21.000 - 30.000; Jornada completa

Descripción de la vacante

PowerGrid Services is seeking an Office Administrator & Receptionist to be the first point of contact for visitors, customers, vendors, and employees while providing broad administrative support across multiple departments.

The role requires professionalism, excellent communication, strong organizational skills, and the ability to support various business functions in a fast-paced office environment. This is a full-time, in-office position with opportunities for growth.

Formación

• Professional, positive, customer-focused demeanor.
• Strong proficiency with Microsoft Word, Excel, Outlook, Teams.
• Ability to create, maintain, and manage reports, spreadsheets, and administrative documents.
• Excellent verbal and written communication skills.
• Strong organizational, time-management, and follow-up abilities.
• Attention to detail and accuracy.
• Ability to handle multiple priorities in a fast-paced environment.
• Confidentiality and professional interaction with staff, customers, vendors, and leadership.

Responsabilidades

• Serve as first point of contact for visitors, vendors, and calls with a welcoming experience.
• Manage front-office operations and maintain a professional environment.
• Coordinate travel arrangements (flights, hotels, rental cars).
• Support HR administrative tasks including onboarding and file maintenance.
• Coordinate shipping/receiving, track shipments, and maintain records.
• Create and update reports and documents using Word and Excel.
• Schedule and support in-person and virtual meetings.
• Prepare conference rooms for meetings and ensure materials are available.
• Assist with meetings, events, and special projects.
• Order and track office and breakroom supplies; maintain inventory.

Conocimientos

Customer-focused demeanor

Verbal and written communication

Organizational skills

Time-management

Detail-oriented

Interpersonal skills

Professionalism

Herramientas

Microsoft Word

Microsoft Excel

Outlook

Teams

Descripción del empleo

PowerGrid Services is seeking an Office Administrator & Receptionist to be the first point of contact for visitors, customers, vendors, and employees while providing broad administrative support across multiple departments.

The role requires professionalism, excellent communication, strong organizational skills, and the ability to support various business functions in a fast-paced office environment. This is a full-time, in-office position with opportunities for growth.