Bilingual Compliance & Office Operations Specialist

Utilities One; Voorhees Township (NJ); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Whole Life Insurance

Training & Development

Career Growth

Job summary

Utilities One, located in Voorhees, NJ, seeks an proactive Administrative Assistant specializing in governance and compliance to support onboarding, licensing records, and daily office operations.

The role requires strong English communication, familiarity with compliance guidelines, and the ability to coordinate across departments. Training will be provided; bilingual (English/Russian) is a plus, and a proactive, organized mindset is essential.

Qualifications

• Experience in contract administration, compliance, or legal support preferred but not required.
• Excellent verbal and written English communication skills.
• Bilingual English and Russian.
• Strong attention to detail and analytical abilities.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Support onboarding by verifying documentation and ensuring policy compliance.
• Maintain records related to licensing, onboarding, and compliance.
• Communicate with internal teams and external partners to ensure standards are met.
• Stay informed about relevant regulations and internal guidelines.
• Suggest process improvements to enhance compliance operations.
• Manage day-to-day office operations for organization and efficiency.
• Coordinate office logistics, supplies, equipment, and vendors.
• Handle scheduling, meetings, and internal document prep.
• Act as point of contact for employees, vendors, and visitors.
• Support internal communication between departments.
• Assist with organizing internal events and company activities.

Skills

Contract administration / compliance

English communication

Bilingual English/Russian

Attention to detail

Multitasking

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Job description

Utilities One, located in Voorhees, NJ, seeks an proactive Administrative Assistant specializing in governance and compliance to support onboarding, licensing records, and daily office operations.

The role requires strong English communication, familiarity with compliance guidelines, and the ability to coordinate across departments. Training will be provided; bilingual (English/Russian) is a plus, and a proactive, organized mindset is essential.