Front Office Admin Specialist – Behavioral Health

Pyramid Healthcare; Cranford (NJ); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

First Stop Health: No-cost virtual Urg

UKG Wallet: Early access to wages

Job summary

Pyramid Healthcare is hiring an Administrative Assistant to support front office operations at our Cranford, NJ facility. The role handles patient and visitor reception, appointment scheduling, and general administrative tasks while maintaining confidentiality and efficient office processes.

This is a full-time, Monday–Friday position from 9:00 AM to 5:00 PM. Requires a High School Diploma; a Bachelor's degree is preferred and prior behavioral health office experience is a plus.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• Experience in administrative functions preferred.
• Experience within the behavioral healthcare field preferred.

Responsibilities

• Manage the daily operations of the facility front office.
• Welcome, greet, and assist clients, visitors, vendors, and staff entering the facility.
• Coordinate and oversee appointment scheduling.
• Maintain medical records, including filing, transcription, record transfers, and assisting the facility with completion of medical record responsibilities.
• Perform general administrative duties, including answering telephones, filing, copying, faxing, typing, scanning, mailing, and preparing correspondence.
• Purchase office and client supplies while maintaining appropriate inventory levels.
• Assist with client intake processes and billing documentation.
• Coordinate maintenance and repair of office equipment by communicating with vendors and service providers.
• Maintain and reconcile petty cash in accordance with company policy.
• Maintain the appearance, cleanliness, and organization of the office and reception areas.
• Must exercise discretion and maintain confidentiality with regard to all company information
• Completion of all required trainings as designated by the company and accreditation/licensing entities.
• Other duties as assigned.

Skills

Administrative experience

Behavioral healthcare exposure

Education

High School Diploma

Bachelor's degree preferred

Job description

Pyramid Healthcare is hiring an Administrative Assistant to support front office operations at our Cranford, NJ facility. The role handles patient and visitor reception, appointment scheduling, and general administrative tasks while maintaining confidentiality and efficient office processes.

This is a full-time, Monday–Friday position from 9:00 AM to 5:00 PM. Requires a High School Diploma; a Bachelor's degree is preferred and prior behavioral health office experience is a plus.