Administrative Assistant

Pyramid Healthcare Inc; Parsippany-Troy Hills, Northern (NJ, KY); Hybrid; USD 55,104,000 - 71,635,000; Full time

Benefits offered by this job

First Stop Health: No-cost virtual Urg

Job summary

Pyramid Healthcare Inc. is seeking an Administrative Assistant to support the everyday operations of our Parsippany-Troy Hills facility. The role handles front office duties, client interactions, scheduling, and records management to ensure smooth operations.

The position is full-time, Monday–Friday, 9am–5pm, with an hourly rate of $20.00. A High School Diploma is required; a Bachelor's degree is a plus, and prior experience in administrative functions or behavioral health is preferred.

Qualifications

• High School Diploma required.
• Bachelor's degree preferred.
• Experience in administrative functions preferred.

Responsibilities

• Manage daily front office operations.
• Greet and assist clients, visitors, vendors and staff.
• Coordinate and oversee appointment scheduling.
• Maintain medical records and assist with record responsibilities.
• Perform general administrative duties (phone, filing, copying, faxing, typing, scanning).
• Purchase office and client supplies and manage inventory.

Skills

Administrative functions

Front office operations

Customer service

Education

High School Diploma

Bachelor's degree

Job description

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

The Administrative Assistant provides administrative, clerical, and operational support to ensure the efficient day-to-day operation of the facility. This position manages front office activities, supports client services, coordinates administrative processes, maintains office organization and supplies, and serves as a primary point of contact for visitors, clients, staff, and external partners while promoting excellent customer service and operational efficiency.

• Address: 99 Cherry Hill Rd #220, Parsippany-Troy Hills, NJ 07054
• Hourly Rate: $20.00 per hour
• Schedule: Full Time, Monday-Friday 9am-5pm

Essential Duties and Responsibilities:

• Manage the daily operations of the facility front office.
• Welcome, greet, and assist clients, visitors, vendors, and staff entering the facility.
• Coordinate and oversee appointment scheduling.
• Maintain medical records, including filing, transcription, record transfers, and assisting the facility with completion of medical record responsibilities.
• Perform general administrative duties, including answering telephones, filing, copying, faxing, typing, scanning, mailing, and preparing correspondence.
• Purchase office and client supplies while maintaining appropriate inventory levels.
• Assist with client intake processes and billing documentation.
• Coordinate maintenance and repair of office equipment by communicating with vendors and service providers.
• Maintain and reconcile petty cash in accordance with company policy.
• Maintain the appearance, cleanliness, and organization of the office and reception areas.
• Must exercise discretion and maintain confidentiality with regard to all company information
• Completion of all required trainings as designated by the company and accreditation/licensing entities.
• Other duties as assigned.

Education, Licensure, & Experience

• High School Diploma required. Bachelor's degree preferred.
• Experience in administrative functions preferred.
• Experience within the behavioral healthcare field preferred.

Additional Benefits:

• First Stop Health: No-cost virtual Urgent Care, Primary Care, and Mental Health visits for eligible employees
• UKG Wallet: Optional access to up to 50% of earned wages before payday

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors, and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.