Front Office & Admin Coordinator - Multitasker Wanted

Olé Mexican Foods, Inc.; Bessemer, Northern (AL, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Olé Mexican Foods, Inc. in Bessemer, AL is seeking an Office Administrator to manage daily front-office duties and provide exceptional customer service. You will answer calls, greet visitors, process orders, and coordinate interdepartmental communications in a fast-paced environment.

The role requires strong Microsoft Office skills, data entry ability, and excellent written and verbal communication. Bilingual in Spanish and English is a plus; HS diploma or higher preferred.

Qualifications

• Administrative experience: 1 year (Preferred)
• High school or equivalent; Bachelor’s/Associate preferred
• Proficiency in Microsoft Office (Access, Word, Excel, Outlook)
• Bilingual in Spanish and English is a plus
• Strong communication and customer service skills
• Ability to multi-task in a high-energy team environment

Responsibilities

• Greet customers/visitors politely
• Answer calls and direct to the right people
• Handle mail, packages, and distribute documents
• Coordinate interdepartmental communications
• Data entry of orders, invoices, BOM
• Arrange travel and accommodations
• Maintain entry/exit records
• Accept cash and deposits
• Schedule appointments with management
• Provide excellent customer service
• Other duties as assigned

Skills

MS Office

Customer service

Data entry

Team player

Attention to detail

Written & verbal communication

Bilingual (Spanish & English)

Oral & presentation skills

Education

High school diploma

Bachelor’s/Associate degree preferred

Job description

Olé Mexican Foods, Inc. in Bessemer, AL is seeking an Office Administrator to manage daily front-office duties and provide exceptional customer service. You will answer calls, greet visitors, process orders, and coordinate interdepartmental communications in a fast-paced environment.

The role requires strong Microsoft Office skills, data entry ability, and excellent written and verbal communication. Bilingual in Spanish and English is a plus; HS diploma or higher preferred.