Front Desk & Visitor Experience Specialist

Talent Haven HR; Philadelphia (Philadelphia County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Training and support

Career development

Collaborative workplace

Learning opportunities

Reception experience

Job summary

Talent Haven HR is seeking a courteous Receptionist to manage front desk activities, greet visitors, answer calls, and route inquiries. You will provide friendly, professional service and support to the team.

The role involves scheduling appointments, handling mail and packages, organizing documents, maintaining accurate records, and assisting with basic administrative tasks in a collaborative office environment.

Qualifications

• Excellent verbal communication and interpersonal skills.
• Professional, friendly, and service-oriented approach.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage interruptions.
• Dependable, punctual, and comfortable working independently or with a team.
• Basic administrative abilities and willingness to learn new procedures.
• Previous receptionist experience is an advantage but not required.

Responsibilities

• Greet visitors and provide a welcoming, professional first impression.
• Answer incoming calls, direct callers, and take accurate messages.
• Respond to general inquiries and connect visitors with the appropriate staff members.
• Assist with appointment scheduling and meeting coordination.
• Receive and distribute mail, packages, and other correspondence.
• Organize documents and assist with routine administrative duties.
• Keep visitor information and relevant records accurate and up to date.
• Monitor reception supplies and communicate replenishment needs.
• Handle information with discretion and follow company procedures.

Skills

Verbal communication

Interpersonal skills

Organizational skills

Attention to detail

Prioritization

Independence

Teamwork

Administrative basics

Job description

Talent Haven HR is seeking a courteous Receptionist to manage front desk activities, greet visitors, answer calls, and route inquiries. You will provide friendly, professional service and support to the team.

The role involves scheduling appointments, handling mail and packages, organizing documents, maintaining accurate records, and assisting with basic administrative tasks in a collaborative office environment.