Front Desk Specialist - Welcome & Admin Support

Standard Calibrations Inc; Chesapeake (VA); On-site; USD 25,000 - 28,000; Full time

Job summary

Standard Calibrations, Inc. seeks a Front Desk Receptionist to greet visitors, answer calls, and support daily administrative tasks.

The role requires professionalism, punctuality, and the ability to interact effectively with employees and visitors at all levels of the organization. The position emphasizes front desk coverage, visitor control, data entry, calendar updates, and routine office support, with a standard Monday–Friday schedule and a pay range of $18.00–$20.00 per hour.

Qualifications

• High school diploma or equivalent required.
• At least one year of receptionist or related experience.
• Experience using Microsoft Office and performing data entry.

Responsibilities

• Receive and greet customers, vendors, employees, executives, and other visitors in a professional and welcoming manner; determine the purpose of visits and notify or direct individuals appropriately.
• Answer, screen, and route incoming telephone calls and respond to general inquiries as appropriate.
• Support office security and visitor-control procedures, including maintaining visitor logs, issuing visitor badges, and following established access and safety requirements.
• Maintain the front desk and reception area in a professional and organized manner.
• Order front office supplies and maintain appropriate inventory levels.
• Update calendars, schedule meetings, and provide routine administrative support as needed.
• Assign personnel to appropriate projects and tasks within the timekeeping system to support accurate job costing.
• Receive, enter, and process customer credit card information in accordance with established procedures.
• Perform accurate data entry and maintain information within the company's CRM and other applicable systems.
• Prepare and submit final billing packets to Accounting for processing.
• Perform other related administrative duties as assigned.

Skills

Customer service

Microsoft Office

Verbal communication

Data entry

Education

High school diploma or equivalent

Tools

CRM software

Visitor management systems

Job description

Standard Calibrations, Inc. seeks a Front Desk Receptionist to greet visitors, answer calls, and support daily administrative tasks.

The role requires professionalism, punctuality, and the ability to interact effectively with employees and visitors at all levels of the organization. The position emphasizes front desk coverage, visitor control, data entry, calendar updates, and routine office support, with a standard Monday–Friday schedule and a pay range of $18.00–$20.00 per hour.