Front Desk Specialist - Guest Experience & Office Ops

avidbio; Costa Mesa (CA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) matching

Paid time off

Job summary

Avid Bioservices is seeking a Front Desk Receptionist to be the first point of contact for visitors, clients, vendors, and staff at our Costa Mesa site. You will manage day-to-day front desk operations, coordinate visitor management, and provide administrative support across the organization.

The role requires professional communication, strong organizational skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Minimum 1–3 years of receptionist or administrative experience preferred.
• Experience in a professional office environment is a plus.
• Proficiency with Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Greet and assist visitors, clients, vendors, and employees in a professional manner.
• Answer, screen, and direct incoming calls; manage messages and inquiries.
• Schedule meetings, conference rooms, and coordinate logistics for events.
• Receive, sort, and distribute mail and deliveries; handle courier services.
• Maintain confidentiality and support general admin tasks as needed.

Skills

Customer service

Communication

Microsoft Office

Organizational skills

Tools

Microsoft Office Suite

Phone system

Job description

Avid Bioservices is seeking a Front Desk Receptionist to be the first point of contact for visitors, clients, vendors, and staff at our Costa Mesa site. You will manage day-to-day front desk operations, coordinate visitor management, and provide administrative support across the organization.

The role requires professional communication, strong organizational skills, and the ability to multitask in a fast-paced environment.