Front Desk Receptionist/ Administrative Assistant

ALAMO HILLS ADVANCED AESTHETICS & L; Simi Valley (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Opportunity for advancement

Job summary

Alamo Hills Advanced Aesthetics & Laser is seeking a polished Front Desk Receptionist/Administrative Assistant to greet clients, answer calls, schedule appointments, and support the front desk in a fast-paced aesthetic practice in Simi Valley, CA.

Responsibilities include managing patient check-in/out, handling billing inquiries, coordinating with clinical staff, and maintaining a welcoming lobby environment. High school diploma required; medical aesthetics experience preferred.

Qualifications

• Greet clients with a warm, professional demeanor.
• Manage front desk duties in a medical aesthetics setting.
• Coordinate scheduling and patient flow across staff.
• Maintain accurate client records and billing inquiries.
• Protect patient confidentiality and handle sensitive information.

Responsibilities

• Greet and check in patients/clients with a warm, professional demeanor
• Answer and direct incoming phone calls, emails, and appointment inquiries
• Schedule, confirm, and manage patient appointments using practice management software
• Process payments, handle billing inquiries, and maintain accurate client records
• Coordinate with clinical staff to ensure smooth patient flow throughout the day
• Maintain a clean, organized, and welcoming front desk and lobby area
• Support administrative tasks including data entry, filing, and office supply management

Skills

Polished & personable

Excellent communication

Multitasking

Organizational skills

Client-focused

Confidentiality

Education

High school diploma or equivalent

Tools

Scheduling software

MS Office

Job description

Benefits:

• 401(k)


• Employee discounts


• Opportunity for advancement

About the Role:

Alamo Hills Advanced Aesthetics & Laser is looking for a polished and personable Front Desk Receptionist/Administrative Assistant to be the welcoming face of our thriving aesthetic practice in Simi Valley, CA. This is an exciting opportunity to join a dynamic team in the fast-growing beauty and wellness industry where every day you'll help clients look and feel their best.

Responsibilities:

• Greet and check in patients/clients with a warm, professional demeanor


• Answer and direct incoming phone calls, emails, and appointment inquiries


• Schedule, confirm, and manage patient appointments using practice management software


• Process payments, handle billing inquiries, and maintain accurate client records


• Coordinate with clinical staff to ensure smooth patient flow throughout the day


• Maintain a clean, organized, and welcoming front desk and lobby area


• Support administrative tasks including data entry, filing, and office supply management

Requirements:

• 1+ years of front desk, receptionist, or administrative experience (medical or aesthetic setting preferred)


• Excellent verbal and written communication skills


• Proficiency in scheduling software, MS Office, or similar tools


• Strong multitasking and organizational abilities in a fast-paced environment


• Professional, friendly, and client-focused attitude


• Ability to handle sensitive patient information with confidentiality and discretion


• High school diploma or equivalent required; additional education a plus

About Us:

Alamo Hills Advanced Aesthetics & Laser is a premier aesthetic and laser treatment center serving the Simi Valley community, dedicated to delivering exceptional results and a luxurious client experience. Our clients trust us for our expertise, cutting-edge treatments, and compassionate care. Our team thrives in a supportive, upbeat environment where passion for aesthetics and client satisfaction drive everything we do.