Front Desk & Admin Pro — Aesthetics Practice

ALAMO HILLS ADVANCED AESTHETICS & L; Simi Valley (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Opportunity for advancement

Job summary

Alamo Hills Advanced Aesthetics & Laser is seeking a polished Front Desk Receptionist/Administrative Assistant to greet clients, answer calls, schedule appointments, and support the front desk in a fast-paced aesthetic practice in Simi Valley, CA.

Responsibilities include managing patient check-in/out, handling billing inquiries, coordinating with clinical staff, and maintaining a welcoming lobby environment. High school diploma required; medical aesthetics experience preferred.

Qualifications

• Greet clients with a warm, professional demeanor.
• Manage front desk duties in a medical aesthetics setting.
• Coordinate scheduling and patient flow across staff.
• Maintain accurate client records and billing inquiries.
• Protect patient confidentiality and handle sensitive information.

Responsibilities

• Greet and check in patients/clients with a warm, professional demeanor
• Answer and direct incoming phone calls, emails, and appointment inquiries
• Schedule, confirm, and manage patient appointments using practice management software
• Process payments, handle billing inquiries, and maintain accurate client records
• Coordinate with clinical staff to ensure smooth patient flow throughout the day
• Maintain a clean, organized, and welcoming front desk and lobby area
• Support administrative tasks including data entry, filing, and office supply management

Skills

Polished & personable

Excellent communication

Multitasking

Organizational skills

Client-focused

Confidentiality

Education

High school diploma or equivalent

Tools

Scheduling software

MS Office

Job description

Alamo Hills Advanced Aesthetics & Laser is seeking a polished Front Desk Receptionist/Administrative Assistant to greet clients, answer calls, schedule appointments, and support the front desk in a fast-paced aesthetic practice in Simi Valley, CA.

Responsibilities include managing patient check-in/out, handling billing inquiries, coordinating with clinical staff, and maintaining a welcoming lobby environment. High school diploma required; medical aesthetics experience preferred.