Front Desk Receptionist / Administrative Assistant

Pinnacle Site Solutions; Florida; On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Full-time schedule (8:00 AM - 4:00 PM)

Team-oriented environment

Job summary

Pinnacle Site Solutions in High Springs, Florida seeks a friendly Front Desk Receptionist/Administrative Assistant to welcome visitors and support daily operations for a growing site and civil construction company. You’ll handle phones, rooms, shipments, vendors, and basic admin tasks with a can-do attitude and teamwork.

Ideal candidates are organized, proactive, and comfortable using Google Workspace; construction experience is a plus but not required.

Qualifications

• Professional front desk or administrative support experience would help.
• Proficient with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
• Strong communication, organization and time-management skills.
• Able to lift up to 25 pounds and manage multi-department requests.

Responsibilities

• Greet visitors and answer/direct phone calls, maintain a welcoming reception area.
• Prepare and reset conference rooms; coordinate guest arrangements and refreshments.
• Keep reception areas and shared spaces clean, organized, and stocked; light housekeeping.
• Monitor and replenish office supplies; coordinate vendor services as needed.
• Assist multiple departments with scanning, filing, and basic spreadsheets.

Skills

Communication

Organization

Time management

Google Workspace

Customer service

Initiative

Tools

Google Workspace

Job description

About the Role:

Pinnacle Site Solutions is looking for a friendly, dependable, motivated Front Desk Receptionist / Administrative Assistant to join our growing team in High Springs, Florida! As the first point of contact for our guests, customers, vendors, and employees, you'll help create a welcoming, professional environment while supporting the daily operations of our fast-paced commercial site and civil construction company.

This is a great opportunity for someone who enjoys variety, takes initiative, values teamwork, and takes pride in being someone others can count on!

Key Responsibilities:

• Front Desk & Hospitality: Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front desk coverage while balancing other responsibilities.
• Meeting & Event Coordination: Prepare and reset conference rooms, coordinate guest arrangements, order lunches and refreshments, and assist with company events and preparations.
• Office Organization: Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked, including light daily housekeeping (no heavy janitorial cleaning).
• Supplies & Equipment: Maintain an organized copy room, monitor paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies, and replenish or order items following approved procedures. Monitor printers, scanners, and copiers, coordinating service when needed.
• Mail & Deliveries: Collect, sort, scan, and distribute incoming mail, coordinate outgoing mail, and promptly receive and distribute deliveries from USPS, UPS, FedEx, Amazon, and other carriers.
• Vendor Coordination: Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors, follow up on services, and communicate any concerns.
• Administrative Support: Assist multiple departments with scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
• Records & Confidentiality: Maintain organized records, handle confidential information with discretion, and adapt to shifting priorities throughout the day.

What We're Looking For:

We're looking for someone who brings a positive attitude, strong organizational skills, and a genuine willingness to help others succeed.

• Previous receptionist or administrative experience preferred; construction industry experience is a plus, but not required.
• Comfortable using computers and Google Workspace (Gmail, Calendar, Drive, Docs, and Sheets), with the ability to learn new software.
• Excellent communication, interpersonal, organizational, and time-management skills.
• Friendly, professional, dependable, and comfortable interacting with a variety of people.
• Self-motivated and able to work independently, anticipate needs, and take initiative.
• Flexible and capable of remaining composed through interruptions, managing competing priorities, and supporting multiple departments.
• Commitment to maintaining neat, clean, professional workplace attire and appearance consistent with company standards.
• Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.

Why Join the Team?

At Pinnacle Site Solutions, we believe out people are the foundation of our success. We're proud to be a growing company built on hard work, strong relationships, and a commitment to supporting one another.

When you join our team, you'll enjoy:

• Consistent Schedule: Full-time (8:00AM - 4:00PM), Monday - Friday employment.
• Team-Oriented Environment: Work alongside a supportive team that values communication, collaboration, and dependability.
• Variety & Opportunity: Enjoy a dynamic role where your contributions help keep our office and operations running smoothly.
• Meaningful Impact: Be part of a growing company where your work matters and your contributions are valued.

Our six core values guide everything we do:

Honesty, Professionalism, Motivation, Creativity, Teamwork, and Quality.

Thank you for your interest in Pinnacle Site Solutions! We look forward to connecting with you soon.