Front Desk & Admin Coordinator — Full-Time, Mon–Fri 8–4

Pinnacle Site Solutions; Lake City (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Consistent schedule

Team environment

Variety of work

Impactful work

Job summary

Pinnacle Site Solutions in High Springs, Florida is seeking a friendly Front Desk Receptionist / Administrative Assistant to join our growing team. You will be the first contact for guests, vendors, and employees, ensuring a welcoming, professional environment while supporting daily operations of our site and civil construction company.

Ideal candidates have prior receptionist/administrative experience, are proficient with Google Workspace, and possess strong organizational and communication

Qualifications

• Experience as a receptionist or administrative role preferred.
• Comfortable using computers and familiar with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
• Strong communication, interpersonal, organizational and time-management skills.

Responsibilities

• Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and ensure consistent front desk coverage.
• Prepare and reset conference rooms, coordinate guest arrangements, and assist with company events.
• Keep reception areas, kitchens, breakrooms, and shared spaces clean, organized, and stocked.
• Maintain organized copy room, monitor paper, toner, printing materials, coffee, beverages, and office supplies; replenish as needed.
• Sort, scan, and distribute incoming mail; coordinate outgoing mail and deliveries.
• Coordinate vendors for services (mowing, pest control, janitorial) and communicate concerns.
• Provide administrative support across departments with scanning, filing, basic spreadsheets, and correspondence.
• Maintain organized records and handle confidential information with discretion.

Skills

Customer focus

Communication skills

Organizational skills

Time management

Independence

Tools

Google Workspace

Job description

Pinnacle Site Solutions in High Springs, Florida is seeking a friendly Front Desk Receptionist / Administrative Assistant to join our growing team. You will be the first contact for guests, vendors, and employees, ensuring a welcoming, professional environment while supporting daily operations of our site and civil construction company.

Ideal candidates have prior receptionist/administrative experience, are proficient with Google Workspace, and possess strong organizational and communication