Front Desk & Admin Coordinator — Mon-Fri, 8am–4pm

Pinnacle Site Solutions; Gainesville (FL); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Consistent schedule: 8:00AM–4:00PM

Team-oriented environment

Variety & opportunity

Meaningful impact

Job summary

Pinnacle Site Solutions in High Springs, FL, seeks a friendly Front Desk Receptionist/Administrative Assistant to greet visitors and support daily operations in a fast-paced environment.

As the first point of contact, you will manage phones, coordinate meetings, handle mail and deliveries, and assist multiple departments. The role emphasizes organization, reliability, and a proactive, collaborative approach to work.

Qualifications

• Previous receptionist or administrative experience preferred; construction industry experience is a plus, but not required.
• Comfortable using computers and Google Workspace (Gmail, Calendar, Drive, Docs, and Sheets), with the ability to learn new software.
• Excellent communication, interpersonal, organizational, and time-management skills.
• Friendly, professional, dependable, and comfortable interacting with a variety of people.
• Self-motivated and able to work independently, anticipate needs, and take initiative.
• Flexible and capable of remaining composed through interruptions, managing competing priorities, and supporting multiple departments.
• Commitment to maintaining neat, clean, professional workplace attire and appearance consistent with company standards.
• Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.

Responsibilities

• Front Desk & Hospitality: Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front desk coverage while balancing other responsibilities.
• Meeting & Event Coordination: Prepare and reset conference rooms, coordinate guest arrangements, order lunches and refreshments, and assist with company events and preparations.
• Office Organization: Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked, including light daily housekeeping (no heavy janitorial cleaning).
• Supplies & Equipment: Maintain an organized copy room, monitor paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies, and replenish or order items following approved procedures. Monitor printers, scanners, and copiers, coordinating service when needed.
• Mail & Deliveries: Collect, sort, scan, and distribute incoming mail, coordinate outgoing mail, and promptly receive and distribute deliveries from USPS, UPS, FedEx, Amazon, and other carriers.
• Vendor Coordination: Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors, follow up on services, and communicate any concerns.
• Administrative Support: Assist multiple departments with scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
• Records & Confidentiality: Maintain organized records, handle confidential information with discretion, and adapt to shifting priorities throughout the day.

Skills

Reception experience

Administrative experience

Google Workspace

Communication skills

Time management

Teamwork

Self-motivated

Independent work

Tools

Google Workspace

Job description

Pinnacle Site Solutions in High Springs, FL, seeks a friendly Front Desk Receptionist/Administrative Assistant to greet visitors and support daily operations in a fast-paced environment.

As the first point of contact, you will manage phones, coordinate meetings, handle mail and deliveries, and assist multiple departments. The role emphasizes organization, reliability, and a proactive, collaborative approach to work.