Front Desk Pro — Full-Time, Welcoming Admin Assistant

PACS; Arvin (CA); On-site; USD 24,000 - 26,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Life insurance

Paid time off

Training and professional-development 

Supportive leadership and a collabor 

Job summary

Arvin Post Acute in California is seeking a friendly, professional Full-Time Receptionist to join our administrative team. You will be the welcoming face for residents, families, visitors, and staff, handling calls on a multiline system, signing in guests, and performing general clerical tasks to keep operations running smoothly.

This role is clerical-only with no clinical duties. We offer competitive pay, full-time hours, and benefits, with strict privacy and confidentiality of resident

Qualifications

• High school diploma or GED required.
• Previous receptionist, administrative, clerical, or customer-service experience preferred.
• Basic knowledge of Microsoft Office, clerical functions, and multiline telephone systems.
• Professional telephone etiquette and excellent customer-service skills.
• Strong written and verbal communication abilities.
• Ability to follow written and verbal instructions.
• Strong organization, accuracy, and attention to detail.
• Ability to manage interruptions and multiple responsibilities calmly.
• Dependable attendance and a positive, team-oriented attitude.
• Ability to maintain professionalism and confidentiality at all times.

Responsibilities

• Greet residents, families, applicants, vendors, and visitors with a friendly and professional attitude.
• Answer a multiline telephone system and transfer calls or take accurate messages.
• Check visitors in and direct or escort them to the appropriate destination.
• Maintain accurate visitor sign-in and sign-out records.
• Notify employees of visitor arrivals, appointments, and cancellations.
• Provide general administrative and clerical support.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule appointments and maintain meeting-room reservations.
• Make copies, scan documents, organize files, and complete routine office assignments.
• Keep the reception and lobby areas clean, organized, and welcoming.
• Respond professionally to questions from residents, families, employees, and visitors.
• Follow facility safety, security, visitor-management, and emergency procedures.
• Protect resident privacy and maintain the confidentiality of all health and personal information.
• Promptly report suspected or known confidentiality violations to the Administrator.
• Perform additional clerical duties as assigned.

Skills

Customer service

Communication

Office etiquette

Attention to detail

Phone etiquette

Multiline phone system

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Arvin Post Acute in California is seeking a friendly, professional Full-Time Receptionist to join our administrative team. You will be the welcoming face for residents, families, visitors, and staff, handling calls on a multiline system, signing in guests, and performing general clerical tasks to keep operations running smoothly.

This role is clerical-only with no clinical duties. We offer competitive pay, full-time hours, and benefits, with strict privacy and confidentiality of resident