Front Desk & Patient Care Coordinator – Orthopedics

Ortho Bethesda; Bethesda (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

OrthoBethesda in Bethesda, MD is seeking an experienced Patient Service Coordinator to support front desk operations, schedule appointments, collect demographics and insurance information, verify referrals, and maintain patient flow.

You will document messages, explain benefits, handle payments, and coordinate with therapists and billing. The role emphasizes excellent communication, calm multitasking, and accurate data entry in the EMR.

Qualifications

• High School Graduate
• Excellent written and verbal communication skills
• Able to multi-task and capable of remaining calm in a stressful situation
• Able to use a multi-line telephone system and the billing computer program
• Demonstrates keyboard proficiency
• Demonstrates working knowledge of medical terminology

Responsibilities

• Receives and directs incoming telephone calls politely
• Documents messages and forwards to therapists and personnel promptly
• Checks designated voicemail boxes on a regular basis and ensures timely follow-up on all calls
• Schedules patient appointments and obtains complete and accurate medical, demographic and insurance information; informs patients of Practice Financial Policy; directs calls to Therapy Billing as appropriate for questions regarding insurance issues
• Explains insurance benefits to patients
• Manages cancellation list and fills open slots wherever possible
• Ensures that patients sign in
• Ensures patients present with required referrals
• Generates new patients flowsheets and paperwork
• Ensures new patients complete appropriate forms and sign consent and financial agreement prior to visit with provider; places forms in the medical record
• Accurately and efficiently enters patient information into computer program; registers new patients and updates established patient information with demographic and/or insurance changes
• Notifies therapist or aide of patient readiness in a timely manner; seeks assistance when appropriate to maintain optimal patient flow
• Updates printed schedule with add-on or cancelled appointments and promptly notifies the billing of any new patients added on
• Collects co-pay, deductible, coinsurance, today’s visit charges, past due visit charges, DME payments; documents payments in computer system and control log; provides receipt to patient; reconciles control sheet with computer system
• Forwards all cash and checks to the Practice Administrator for preparation of deposit slip
• Schedules follow up appointments as necessary
• Performs tasks associated with the opening & closing of the office (including the straightening of the waiting room)
• Coordinates administrative supply orders
• Manages the rescheduling of patients when a therapist has a change in schedule
• Performs basic administrative tasks including scanning and faxing documentation

Skills

Excellent communication

Multi-line phone system

Medical terminology

Data entry

Interpersonal skills

Education

High School Diploma

Tools

Billing software

EMR systems

Job description

OrthoBethesda in Bethesda, MD is seeking an experienced Patient Service Coordinator to support front desk operations, schedule appointments, collect demographics and insurance information, verify referrals, and maintain patient flow.

You will document messages, explain benefits, handle payments, and coordinate with therapists and billing. The role emphasizes excellent communication, calm multitasking, and accurate data entry in the EMR.