Front Desk & Operations Assistant - DC Legal Office

Fish & Richardson P.C.; Washington (District of Columbia); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Discretionary bonus

Medical and dental coverage

Paid time off

Tuition reimbursement

Retirement plans

Child care support

Wellness initiatives

Job summary

Fish & Richardson, a premier global IP law firm, seeks a Receptionist – Operations Assistant in our Washington, D.C. office to support the fast-paced Operations Department.

You will greet visitors, answer calls, schedule rooms, and coordinate events while assisting attorneys and staff with a range of administrative tasks. In this role you’ll use Microsoft Office daily, manage visitor credentials, and help ensure smooth office operations, with an 8:30–5:00, five-days-a-week schedule and a

Qualifications

• 6+ months professional office administration experience; preferably in a law office.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, edit and manage documents, spreadsheets, presentations and emails.
• Ability to organize and prioritize tasks under time constraints.

Responsibilities

• Answer phones and direct calls using a multi-line telephone console.
• Meet and greet clients and visitors and provide visitor badges.
• Schedule conference rooms and visiting offices; maintain records.
• Coordinate with building management for access issues.
• Schedule video conferences and arrange conference calls.
• Assist with hoteling software and workspace scheduling.
• Assist with coordinating office social events as requested by Office Manager.
• Provide back-up Office Services support including mail processing, print jobs, conference room setup, inventory.

Skills

Office administration

Interpersonal skills

Multitasking

Teamwork

Education

High school diploma

Tools

Microsoft Office

Visitor management kiosk

Video conferencing tools

Job description

Fish & Richardson, a premier global IP law firm, seeks a Receptionist – Operations Assistant in our Washington, D.C. office to support the fast-paced Operations Department.

You will greet visitors, answer calls, schedule rooms, and coordinate events while assisting attorneys and staff with a range of administrative tasks. In this role you’ll use Microsoft Office daily, manage visitor credentials, and help ensure smooth office operations, with an 8:30–5:00, five-days-a-week schedule and a