Front Desk & Office Services Coordinator

The California Wellness Foundation; Oakland (CA); On-site; USD 47,000 - 59,000; Full time

Job summary

The California Wellness Foundation is seeking an Office Services Coordinator to anchor the Oakland office. You’ll run front desk operations, manage mail, supplies, and facilities, and coordinate with vendors while supporting multiple departments.

The role emphasizes strong customer service, organization, and ability to handle multiple projects in a collaborative environment. Based in Oakland, you will liaise with security, IT, and program teams, support event logistics, and ensure a safe,

Qualifications

• 3+ years of general office or administrative experience.
• Proven office management, administrative or assistant experience.
• Experience in accounting, data management or inventory management.
• Proficiency with Microsoft Office and office systems.
• Excellent organizational and interpersonal skills.
• Ability to manage multiple projects and prioritize.
• Travel to Los Angeles headquarters may be required.

Responsibilities

• Greet guests and manage the front desk and reception area.
• Coordinate scheduling and setup of conference rooms and equipment.
• Provide logistical support for meetings and events.
• Handle in-office requests, tickets and IT liaison.
• Manage mail, packages, and general office communications.
• Oversee supplies, kitchen, and facilities and coordinate vendors.
• Support programs team with scheduling, data input and meeting materials.

Skills

Office management

Administrative support

Customer service

Multitasking

Communication skills

Time management

Problem solving

Professionalism

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

SharePoint

Postage meters / shipping software

Job description

The California Wellness Foundation is seeking an Office Services Coordinator to anchor the Oakland office. You’ll run front desk operations, manage mail, supplies, and facilities, and coordinate with vendors while supporting multiple departments.

The role emphasizes strong customer service, organization, and ability to handle multiple projects in a collaborative environment. Based in Oakland, you will liaise with security, IT, and program teams, support event logistics, and ensure a safe,