Front Desk & Office Operations Coordinator

Paradigm; United States; On-site; USD 48,000 - 60,000; Full time

Job summary

Paradigm in San Francisco is seeking a Receptionist to support our SF workspace and our admin team. You will manage day-to-day office operations, coordinate with vendors and IT, greet visitors, handle mail, and help shape office policies. This is a hands-on role requiring professionalism, proactive problem solving, and strong communication.

Hybrid but onsite Monday–Friday; we value initiative, integrity, and teamwork.

Qualifications

• Bachelor’s degree is required or equivalent experience.
• Strong organizational skills and the ability to multitask.
• Excellent written and verbal communication; professional demeanor at all times.
• Proficient with Google Workspace and Microsoft Office; manage time and multiple stakeholders.
• High levels of integrity and discretion.

Responsibilities

• Coordinate with building management, facilities and vendors to ensure a safe, well-maintained work environment; process work orders and follow up.
• Coordinate with IT department as needed.
• Manage visitor access and greet visitors; first impressions are crucial.
• Receive, sort and manage mail and deliveries; handle outgoing mail.
• Maintain office supplies inventory and place orders as necessary.
• Develop and implement office policies and procedures; ensure adherence.
• Identify opportunities to improve processes and office management systems.
• Support employee and portfolio employee requests with a positive attitude.
• Collaborate with Office Operations to ensure consistency across offices and support events.

Skills

Organizational skills

Multitasking

Communication

Discretion

Google Workspace

Microsoft Office

Time management

Integrity

Education

Bachelor’s degree or equivalent

Tools

Google Docs/Sheets/Slides

Job description

Paradigm in San Francisco is seeking a Receptionist to support our SF workspace and our admin team. You will manage day-to-day office operations, coordinate with vendors and IT, greet visitors, handle mail, and help shape office policies. This is a hands-on role requiring professionalism, proactive problem solving, and strong communication.

Hybrid but onsite Monday–Friday; we value initiative, integrity, and teamwork.