OFFICE COORDINATOR

Socket.dev; San Marcos (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Nox Group is seeking an Office Coordinator in Texas to ensure a professional front desk experience and seamless daily operations across our offices. You will manage scheduling, supplies, travel arrangements, mail handling, and events, while serving as the primary contact for visitors and staff.

The ideal candidate is organized, proactive, and service-oriented, with strong communication skills and a calm demeanor under pressure, able to support leadership and maintain an orderly, welcoming

Qualifications

• Flexibility and adaptability in a dynamic, fast-paced environment
• High level of attention to detail and organization
• Strong follow-through and reliable, consistent task completion
• Excellent written and verbal communication abilities
• Calm, solution-oriented demeanor under pressure, with a professional presence at all times
• Proactive mindset and sense of ownership over the office environment
• Bilingual in Spanish/English preferred
• GED or High School diploma required

Responsibilities

• Maintain a consistent and dependable schedule that ensures administrative functions run efficiently and the office remains guest-ready
• Serve as the front desk contact, welcoming visitors and handling inquiries promptly
• Manage office supplies, including breakrooms; coordinate vendor relationships and orders for office and sites
• Provide administrative support: manage conference room calendars, set up meetings, coordinate travel, and handle filing and shipping
• Oversee office readiness and space needs, resetting conference rooms between meetings and restocking areas
• Manage mail flow: receiving, sorting, and distributing deliveries and handling outgoing mail
• Implement and maintain office procedures to improve efficiency
• Support leadership and teams with scheduling, lunches, huddles, and correspondence
• Anticipate needs of guests and staff, addressing gaps proactively
• Assist in planning office events and culture initiatives
• Participate in special projects and other duties as assigned

Skills

Flexibility

Adaptability

Attention to detail

Organization

Follow-through

Communication

Calm under pressure

Proactive mindset

Ownership

Bilingual Spanish/English

Education

GED or High School diploma

Job description

At Nox Group, we are dedicated to humanizing construction as one of the fastest-growing industrial enterprises in the US. Nox Group owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels, and our teams set the standard as industry leaders. As we continue to expand our reach nationwide, we seek people who are passionate about personal growth and eager to make a positive impact throughout the industries and communities we serve. We prioritize our people, our partners, and our relationships. Start your journey today and join our skilled team.

The primary function of the Office Coordinator is to ensure a seamless, professional, and welcoming office experience by managing daily operations, supporting employees, and delivering exceptional guest service. The Office Coordinator is the first point of contact at the front desk, but the role is expected to operate at a higher standard than a traditional receptionist position — anticipating needs, owning follow-through, and keeping the office consistently guest-ready. The ideal candidate is organized, proactive, and service-oriented, with a calm, professional presence.

Responsibilities

• Maintain a consistent and dependable schedule that ensures all administrative functions and areas run efficiently and the office always remains guest-ready
• Serve as the primary point of contact at the front desk, creating a welcoming environment for all visitors and employees from the moment they enter and addressing all visitor inquiries, phone calls, and internal requests in a timely and professional manner
• Manage office and breakroom supplies, including mini-mart inventory, restrooms, and media rooms; communicate and maintain relationships with office vendors, placing orders for the office and various jobsites, and addressing cross-department needs
• Provide administrative support, including managing conference room calendars, coordinating meeting setups, booking travel arrangements, maintaining filing systems, and handling mailing/shipping needs
• Oversee office readiness and space needs, including resetting conference rooms between meetings, restocking breakrooms and media rooms throughout the day, and flagging facilities needs as they arise
• Manage the flow of mail, including receiving, sorting, and distributing incoming deliveries each morning, as well as preparing and handling outgoing mail and shipping
• Implement and maintain office procedures, checklists, and administrative protocols — including Guru process documentation — to enhance organizational efficiency
• Provide administrative support to office leadership and teams, including coordinating schedules, lunches, huddles, and correspondence to keep day-to-day operations running smoothly
• Anticipate the needs of guests, employees, and leadership, proactively addressing gaps before they arise and confirming completion of every request
• Assist in planning and executing office events, employee engagement activities, and culture initiatives
• Participating in special projects and other duties as assigned, supporting broader office and team priorities

Qualifications

• Flexibility and adaptability in a dynamic, fast-paced environment
• High level of attention to detail and organization
• Strong follow-through and reliable, consistent task completion
• Excellent written and verbal communication abilities
• Calm, solution-oriented demeanor under pressure, with a professional presence at all times
• Proactive mindset and sense of ownership over the office environment
• Bilingual in Spanish/English preferred

Education & Certifications

• GED or High School diploma required

Safety Level

This is a safety sensitive position and all applicable policies including drug test and background check will apply.

It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.