Culture-Driven Office Experience Lead

Nexxen International; Chicago (IL); On-site; USD 30,307 - 38,572; Full time

Job summary

Nexxen is seeking an Office Coordinator/People Operations support in Chicago to maintain a welcoming work environment, manage daily operations, onboarding logistics, and facilities coordination. You will help ensure smooth work flows and a positive experience for employees and guests.

You will support attendance tracking, vendor relations, events, and light executive assistance, contributing to a collaborative, well-organized office culture.

Qualifications

• 1–3 years of experience in an office coordinator, HR admin, receptionist, EA, or people-facing operations role.
• Highly organized with strong attention to detail and ability to juggle multiple tasks.
• Proactive mindset – spots what needs to be done and acts without being asked.
• Comfortable with basic administrative tasks, data entry, and HR/office systems.
• Strong written and verbal communication skills.
• Reliable, punctual, and a consistent, dependable presence in the office.

Responsibilities

• Create a warm, welcoming environment for employees, guests, and new hires.
• Own day-to-day look and feel of the office, keeping spaces clean and stocked.
• Manage office refreshments, snacks, and food programs.
• Coordinate employee engagement activities, team events, and culture moments.
• Serve as a visible, approachable presence in the office and build relationships.
• Provide HR admin support with onboarding logistics for new hires.
• Assist with orientation days, materials, and workstation setup.
• Track attendance, headcount, and other People data as needed.
• Support offboarding logistics including equipment collection and access.
• Coordinate office maintenance with building management and vendors.
• Manage office supply inventory and ordering.
• Assist with setup/breakdown of meeting rooms and events.
• Provide light EA/administrative support to senior stakeholders.
• Ensure office safety, security, and visitor management protocols.

Skills

Office coordination

HR admin

Receptionist

EA

People-facing operations

Data entry

Communication skills

Organization

Proactive mindset

Reliability

Tools

HR software

Office management systems

Job description

Nexxen is seeking an Office Coordinator/People Operations support in Chicago to maintain a welcoming work environment, manage daily operations, onboarding logistics, and facilities coordination. You will help ensure smooth work flows and a positive experience for employees and guests.

You will support attendance tracking, vendor relations, events, and light executive assistance, contributing to a collaborative, well-organized office culture.