Proactive Office & Guest Experience Coordinator

Socket.dev; San Marcos (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Nox Group is seeking an Office Coordinator in Texas to ensure a professional front desk experience and seamless daily operations across our offices. You will manage scheduling, supplies, travel arrangements, mail handling, and events, while serving as the primary contact for visitors and staff.

The ideal candidate is organized, proactive, and service-oriented, with strong communication skills and a calm demeanor under pressure, able to support leadership and maintain an orderly, welcoming

Qualifications

• Flexibility and adaptability in a dynamic, fast-paced environment
• High level of attention to detail and organization
• Strong follow-through and reliable, consistent task completion
• Excellent written and verbal communication abilities
• Calm, solution-oriented demeanor under pressure, with a professional presence at all times
• Proactive mindset and sense of ownership over the office environment
• Bilingual in Spanish/English preferred
• GED or High School diploma required

Responsibilities

• Maintain a consistent and dependable schedule that ensures administrative functions run efficiently and the office remains guest-ready
• Serve as the front desk contact, welcoming visitors and handling inquiries promptly
• Manage office supplies, including breakrooms; coordinate vendor relationships and orders for office and sites
• Provide administrative support: manage conference room calendars, set up meetings, coordinate travel, and handle filing and shipping
• Oversee office readiness and space needs, resetting conference rooms between meetings and restocking areas
• Manage mail flow: receiving, sorting, and distributing deliveries and handling outgoing mail
• Implement and maintain office procedures to improve efficiency
• Support leadership and teams with scheduling, lunches, huddles, and correspondence
• Anticipate needs of guests and staff, addressing gaps proactively
• Assist in planning office events and culture initiatives
• Participate in special projects and other duties as assigned

Skills

Flexibility

Adaptability

Attention to detail

Organization

Follow-through

Communication

Calm under pressure

Proactive mindset

Ownership

Bilingual Spanish/English

Education

GED or High School diploma

Job description

Nox Group is seeking an Office Coordinator in Texas to ensure a professional front desk experience and seamless daily operations across our offices. You will manage scheduling, supplies, travel arrangements, mail handling, and events, while serving as the primary contact for visitors and staff.

The ideal candidate is organized, proactive, and service-oriented, with strong communication skills and a calm demeanor under pressure, able to support leadership and maintain an orderly, welcoming