Front Desk & Office Operations Lead

Air Distribution Technologies, Inc.; Plano (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Air Distribution Technologies, Inc. is seeking an experienced Administrative Assistant to provide comprehensive front office support at our Plano, TX location.

You will welcome visitors, manage the sign-in process, and handle calls, mail, and scheduling to ensure smooth operations. The ideal candidate has an Associate’s degree in Business Administration and at least 3 years of related experience, with strong writing and Microsoft Office skills.

Qualifications

• Associate’s degree in Business Administration or related field required.
• 3+ years of related experience and/or training.
• Ability to read, analyze, and interpret standard business procedures.
• Strong writing skills for drafting business correspondence.
• Proficiency in Microsoft Excel, Word, and PowerPoint; SAP a plus.
• Professional, courteous demeanor with a customer-focused approach.
• Meticulous attention to detail and a commitment to accuracy.
• Outstanding interpersonal and phone etiquette skills.
• Excellent organizational abilities and multitasking capacity.

Responsibilities

• Oversee front office operations, ensuring the area is presentable and efficient.
• Greet and welcome visitors, manage sign-in, and receive scheduled guests.
• Answer incoming calls and route professionally; check voicemails daily.
• Coordinate logistics for internal teams and visitors, including meals.
• Process orders, consignments, and inventory data for invoicing; input data into systems.
• Collaborate with finance to process bills and invoices; follow up on payments.
• Act as primary liaison with building maintenance and vendors for repairs.
• Enter purchase orders and ensure correct coding for payments in Flowis Tickets.
• Manage mail and packages; notify recipients of deliveries and handle outbound shipments.
• Support managers on various projects and perform other duties as assigned.

Skills

Writing skills

Interpersonal skills

Phone etiquette

Attention to detail

Multitasking

Punctuality

Math basics

Education

Associate’s degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SAP

Job description

Air Distribution Technologies, Inc. is seeking an experienced Administrative Assistant to provide comprehensive front office support at our Plano, TX location.

You will welcome visitors, manage the sign-in process, and handle calls, mail, and scheduling to ensure smooth operations. The ideal candidate has an Associate’s degree in Business Administration and at least 3 years of related experience, with strong writing and Microsoft Office skills.