Front Desk & Office Operations Coordinator

Slalom Build; Seattle, Northern (WA, KY); Hybrid; USD 40,000 - 45,000; Full time

Job summary

Slalom Build, based in Seattle, seeks a Front Desk Specialist to support our Operations team. The role provides organizational and administrative assistance for our headquarters and acts as a warm, approachable presence for employees and visitors during daily operations.

In person, Monday–Friday, with occasional events after standard business hours. You’ll manage meetings, spaces, catering, signage, vendor relations and executive support as needed to ensure a seamless workplace experience.

Qualifications

• Strong foundation of administrative/office management experience.
• Project and program management experience.
• Customer service mindset and enthusiasm.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams).
• Experience with Canva is a plus.
• Ability to lift 50 pounds as part of daily operations.

Responsibilities

• Greet and direct new hires, candidates, clients, guests and vendors in a friendly and helpful manner.
• Provide building access to employees and visitors.
• Keep the reception, welcome and copy center space organized, stocked and clean.
• Triage and forward phone inquiries to the appropriate teams in a timely manner.
• Track mail and packages in and out of HQ and send communications (daily).
• Provide support and backup to day porter.
• Administrative tasks such as data entry, scheduling, room arrangements, document organization, scanning.

Skills

Administrative experience

Project management

Customer service mindset

Microsoft Office proficiency

Canva

Lift 50 pounds

Tools

Microsoft Office Suite

Canva

Job description

Slalom Build, based in Seattle, seeks a Front Desk Specialist to support our Operations team. The role provides organizational and administrative assistance for our headquarters and acts as a warm, approachable presence for employees and visitors during daily operations.

In person, Monday–Friday, with occasional events after standard business hours. You’ll manage meetings, spaces, catering, signage, vendor relations and executive support as needed to ensure a seamless workplace experience.