Front Desk & Office Operations Coordinator

Icon Interiors, Inc.; New York (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Icon Interiors, Inc. in New York, NY seeks a detail-oriented receptionist to be the first point of contact for visitors and to handle routine clerical tasks. This role includes answering calls, directing messages, mail management, and supporting office operations.

You will log packages, coordinate couriers, oversee inventory of supplies, and assist with checks and waivers as part of daily administrative duties.

Qualifications

• High school diploma or relevant work experience.

Responsibilities

• Answers and directs phone calls to appropriate personnel.
• Acts as first point of contact for visitors.
• Distributes all received mail and packages and logging them in for record purposes.
• Coordinates messengers/couriers for delivery of outgoing packages.
• Drops off all outgoing USPS mail in the mailbox.
• Drops off all outgoing Fedex packages at the nearest Fedex location.
• Assists with keeping track of office supply inventory and office pantry inventory.
• Manages laundry service in gym by calling for pick up as needed.
• Involved in day-to-day administrative operations of the office.
• Assists with logging in new checks, reviewing waivers and check releases.
• Assists other support staff as needed.

Skills

Phone etiquette

Greeting visitors

Mail logistics

Inventory management

Clerical support

Education

High school diploma or relevant work experience

Job description

Icon Interiors, Inc. in New York, NY seeks a detail-oriented receptionist to be the first point of contact for visitors and to handle routine clerical tasks. This role includes answering calls, directing messages, mail management, and supporting office operations.

You will log packages, coordinate couriers, oversee inventory of supplies, and assist with checks and waivers as part of daily administrative duties.