Front Desk & Administrative Coordinator

Trinity Interests Inc; Dallas (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Trinity Interests Inc. seeks a detail-oriented receptionist to be the first point of contact for visitors and provide general clerical support. Responsibilities include answering phones, directing visitors, handling mail, and supporting property administration.

The role involves coordination of leases, invoices, and vendor records, with daily tasks spanning mail handling, scheduling, and office supply management. Strong communication and organization are essential.

Qualifications

• High school diploma or relevant work experience.

Responsibilities

• Forward/unforward phones to/from answering service each evening and morning.
• Answer telephone and dispatch maintenance calls, route phone calls to appropriate person.
• Greet and direct all visitors and clients.
• Check on work status when tenant calls and call building engineers for emergencies.
• Maintain lmpak work order system daily.
• Retrieve daily mail, slice open envelopes/distribute to employee boxes.
• Complete and scan property deposit slips and checks. Send to accountants for approval. Sort deposits by bank in pouch for person to take to banks.
• Remotely scan checks to Chase and file in folder by month. Remotely scan checks to Cathay Bank.
• Record and route all new leases and lease renewals. Responsible for monitoring deadlines for lease input. Once lease cycle is complete, send/mail coupons and welcome letters prepared by Property Manager.
• Maintain signed vendor contracts and vendor certificates of insurance files on server when received from accountant
• Maintain Tenant certificates of insurance.
• Maintain tenant emergency contact lists on Impak
• Maintain current property list and personnel list
• Record time off on appropriate outlook calendar each day - work from home/vacation/personal/sick/out of office on property
• Order/maintain office supplies inventory
• Schedule manager on-call list send every Thursday
• Responsible for kitchen at end of day- start dishwasher (add coffee pots/microwave plate/used dishes)
• AP vendor payments - stuff envelopes, date stamp yellow copies when mailed, mail This does not include filing AP invoices.
• Assist in organizing in house owner meetings, company events, and designated holidays

Education

High school diploma or relevant work experience

Job description

Trinity Interests Inc. seeks a detail-oriented receptionist to be the first point of contact for visitors and provide general clerical support. Responsibilities include answering phones, directing visitors, handling mail, and supporting property administration.

The role involves coordination of leases, invoices, and vendor records, with daily tasks spanning mail handling, scheduling, and office supply management. Strong communication and organization are essential.