Front Desk & Office Operations Coordinator

Citrin Cooperman; Fort Lauderdale (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department in Fort Lauderdale, FL. The role supports the Office Manager and Regional Office Director, handling front desk duties, mail, meetings, and general office workflow.

Ideal candidates have 2+ years in administrative roles, are proficient with Microsoft Office and Excel, and can multi-task in a fast-paced, professional services environment.

Qualifications

• 2+ years of administrative experience in a professional services environment preferred.
• Proficient with Microsoft Office; advanced Excel skills (tables, formulas, formatting)
• Strong organizational, verbal, and written communication skills.

Responsibilities

• Maintain front office operations with reception duties and visitor greeting.
• Keep general office conditions clean and welcoming for guests and staff.
• Handle incoming mail, scans, and outgoing mail via USPS, international mail, UPS, FedEx, and certified mail.
• Assist Office Manager with arranging client or in-house meetings, hoteling spaces, event details, meals, and conference room setup/breakdown.
• Communicate inventory usage and replenishment to the Office Manager.
• Monitor and manage pooled administration mailboxes.
• Maintain client data updates in Dynamics and STAR Practice Management databases.
• Provide support to Tax Operations during peak periods to ensure timely deliverables.
• Assist with new client onboarding procedures.
• Assist with ad-hoc projects as needed.

Skills

Microsoft Office

Excel

Tools

Dynamics

STAR Practice Management

Job description

Citrin Cooperman is seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department in Fort Lauderdale, FL. The role supports the Office Manager and Regional Office Director, handling front desk duties, mail, meetings, and general office workflow.

Ideal candidates have 2+ years in administrative roles, are proficient with Microsoft Office and Excel, and can multi-task in a fast-paced, professional services environment.