Administrative Assistant, Office Operations & Collaboration

Citrin-Cooperman-Advisors-LLC; Fort Lauderdale (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Citrin Cooperman seeks an Administrative Assistant to join the Firm Operations team. The role supports the Office Manager and Regional Office Director, maintains front office operations, handles mail, meetings, and event setup, and assists in data updates in Dynamics and STAR Practice Management.

The ideal candidate has 3+ years of admin experience, is tech-savvy with Microsoft Office and advanced Excel, and can multi-task with strong organizational skills.

Qualifications

• 3+ years of administrative experience in a professional services environment.
• Proficient in Microsoft Office; advanced Excel skills (tables, formulas, formatting).
• Strong verbal and written communication; highly organized.

Responsibilities

• Maintain front office operations and receptionist duties; greet visitors professionally.
• Handle inbound/outbound mail and manage courier services.
• Arrange client or in-house meetings; coordinate hoteling and conference rooms.
• Manage office inventory and replenish supplies; communicate needs to OM.
• Update client data in Dynamics and STAR Practice Management databases.
• Support Tax Operations during peak periods and onboarding of new clients.
• Assist with ad-hoc projects as needed.

Skills

Microsoft Office

Excel formulas

Communication skills

Organizational skills

Team player

Multi-tasking

Attention to detail

Tools

Dynamics

STAR Practice Mgmt

Job description

Citrin Cooperman seeks an Administrative Assistant to join the Firm Operations team. The role supports the Office Manager and Regional Office Director, maintains front office operations, handles mail, meetings, and event setup, and assists in data updates in Dynamics and STAR Practice Management.

The ideal candidate has 3+ years of admin experience, is tech-savvy with Microsoft Office and advanced Excel, and can multi-task with strong organizational skills.