Operations Admin: Front Desk, Meetings & Office Support

Citrin Cooperman; Coral Gables (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Citrin Cooperman seeks an Administrative Assistant to join the Firm Operations team within the Administrative Support department. They’ll support office conditions and assist the Office Manager and Regional Office Director to maintain workflow and a collaborative CC culture.

The role includes coordinating meetings, mail handling, front desk operations, and supporting ad-hoc projects while leveraging Dynamics and STAR Practice Management for data updates.

Qualifications

• 2+ years of administrative experience (professional services environment preferred).
• Proficiency in Microsoft Office and Excel functions (tables, formulas, formatting).
• Strong organizational and written/verbal communication skills.

Responsibilities

• Maintain front office operations with reception coverage and visitor experience.
• Maintain clean and welcoming general office conditions for guests and team members.
• Handle incoming mail, scanning, distribution, and outgoing mail via various methods (US/international mail, UPS, FedEx, certified mail).
• Assist the Office Manager with arranging client or in-house meetings, managing hoteling spaces, and coordinating conference rooms.
• Communicate inventory usage and replenishment needs to the Office Manager.
• Monitor and manage pooled administration mailboxes.
• Manage client data updates in Dynamics and STAR Practice Management databases.
• Provide supplemental administrative and operational support to Tax Operations during peak periods.
• Assist with new client onboarding procedures and with ad-hoc projects as needed.

Skills

Administrative experience

Microsoft Office

Excel

Team player

Attention to detail

Communication skills

Tools

Dynamics

STAR Practice Management

Job description

Citrin Cooperman seeks an Administrative Assistant to join the Firm Operations team within the Administrative Support department. They’ll support office conditions and assist the Office Manager and Regional Office Director to maintain workflow and a collaborative CC culture.

The role includes coordinating meetings, mail handling, front desk operations, and supporting ad-hoc projects while leveraging Dynamics and STAR Practice Management for data updates.