Front Desk & Office Operations Coordinator

The Equus Group; Chicago (IL); Vor Ort; USD 42.000 - 64.000; Vollzeit

Zusammenfassung

The Equus Group in Chicago is seeking an Office Manager to be the full-time face of the office, greet clients, and coordinate day-to-day operations. This service-oriented role requires polished presentation, proactive organization, and the ability to support a range of administrative, operational, event, and marketing functions.

The ideal candidate will be comfortable interacting with clients, investors, candidates, visitors, and vendors while maintaining a welcoming, well-run environment.

Qualifikationen

• 1–3 years of experience in administrative, office coordination, reception, hospitality, or similar support role.
• Strong organizational skills with the ability to manage multiple priorities and shifting demands.
• Excellent communication and interpersonal skills with a team-oriented mindset.
• Polished and personable with the ability to interact with clients, investors, candidates, executives, and visitors.
• Strong customer service instincts and the ability to make people feel welcome in a professional office.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint).
• Basic experience with Canva, PowerPoint, or Adobe InDesign preferred.
• Self-starter with a strong work ethic and ability to work with minimal supervision.
• Willingness to support hands-on office needs, including kitchen cleanup and general upkeep.
• Ability to lift up to 30 pounds as needed and adapt to a dynamic workflow.

Aufgaben

• Serve as full-time reception and first point of contact for clients, investors, candidates, visitors, and vendors.
• Manage mail, couriers, and time-sensitive shipments including tax and account materials.
• Coordinate daily office logistics, calendars, conference rooms, parking, and general flow.
• Oversee building access, security, and visitor management for a seamless experience.
• Maintain a clean, stocked office and coordinate kitchen needs and catering as required.
• Support meetings with room setup, materials, and basic tech troubleshooting.
• Assist associates and VPs with general administrative tasks and expenses.
• Coordinate with vendors and manage printer/copy room needs.
• Support firm events, Super Days, and on-site activities with calendar invites and logistics.
• Step in to support other administrative tasks and cross-team projects as needed.
• Assist with marketing campaigns, client communications, and internal content updates.
• Help coordinate the firm’s presence on social platforms and simple on-brand graphics.

Jobbeschreibung

The Equus Group in Chicago is seeking an Office Manager to be the full-time face of the office, greet clients, and coordinate day-to-day operations. This service-oriented role requires polished presentation, proactive organization, and the ability to support a range of administrative, operational, event, and marketing functions.

The ideal candidate will be comfortable interacting with clients, investors, candidates, visitors, and vendors while maintaining a welcoming, well-run environment.