Front Desk/Office Manager

One Southern Indiana; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Mastercraft Products is seeking a highly organized Front Desk/Office Manager to keep our office and day-to-day operations running smoothly. This is a hands-on role that requires initiative, reliability, and comfort with numbers.

Responsibilities include daily bookkeeping, invoicing, payroll, accounts payable/receivable, and vendor communications. You will answer phones and greet customers, manage filing, and assist with rental property administration and deadlines while keeping the front office

Qualifications

• Highly organized and detail-oriented
• Ability to manage multiple priorities and deadlines
• Strong bookkeeping and office administration experience
• Customer/vendor-facing professionalism

Responsibilities

• Handle daily bookkeeping, invoicing, payroll, job costing, and receipt tracking
• Manage accounts payable and accounts receivable
• Follow up on past-due customer accounts and prepare quotes and invoices
• Answer phones, emails, and texts; greet customers and assist with inquiries
• Assist with rental property administration, rent collection, and inspections
• Maintain records, files, and organized office systems
• Keep the front office clean, stocked, and presentable
• Support management with deadlines and follow-ups and other administrative tasks

Skills

Organizational skills

Detail-oriented

Dependable

Multitasking

Customer service

Proactive

Communication

Tools

QuickBooks

Google Workspace

Job description

Mastercraft Products is looking for a highly organized, dependable, self-motivated Front Desk/Office Manager to keep our office and day-to-day operations running smoothly.

This is a hands-on, multi-tasking position ideal for someone who takes initiative, stays organized, and is willing to jump in wherever needed.

Responsibilities include:

• Daily bookkeeping, invoicing, payroll, job costing, and receipt tracking
• Accounts payable and accounts receivable
• Following up on past-due customer accounts
• Creating quotes and invoices
• Answering phones, emails, and texts
• Greeting and assisting customers
• Preparing letters and other correspondence
• Assisting with rental property administration, rent collection, inspections, and deadlines
• Keeping records, files, and office systems organized
• Keeping the front office clean, stocked, and presentable
• Helping management stay organized and on top of deadlines and follow-ups
• Supporting additional office and administrative needs as they arise

The ideal candidate is:

• Extremely organized and detail-oriented
• Dependable and punctual
• Proactive and self-motivated
• Comfortable with bookkeeping and numbers
• Professional with customers and vendors
• Able to manage multiple priorities without constant supervision
• Willing to take ownership and make sure tasks get completed

Bookkeeping, QuickBooks, Google Workspace, accounts receivable/payable, payroll, or office management experience is preferred.

We are looking for someone who sees what needs to be done and gets it done. If you are organized, hardworking, and enjoy keeping everything running smoothly, we would love to hear from you.