Bookkeeper Office Manager

Urbanna landscaping; New Mexico; On-site; USD 45,000 - 60,000; Full time

Job summary

Urbanna Landscaping seeks a dedicated Bookkeeper Office Manager to provide executive-level support to the owner-designer and oversee office operations. The right candidate will be highly detail-oriented, progressive, and capable of supporting growth with robust bookkeeping and administrative skills.

The role requires experience in QuickBooks, spreadsheets, and a strong ability to communicate clearly with clients and staff.

Qualifications

• 5 years of continuous bookkeeping experience and acumen—familiarity with terminology, categorizing expenses within a construction environment, job costing, producing reports, handling client paperwork and occasional state/federal paperwork.
• Fluency with Mac world and the ability to use a PC; fluency with QuickBooks and spreadsheets; excellent verbal and written communication skills; good basic math skills.

Responsibilities

• Organize data so it is easy to locate on the desktop.
• Analyze expenses to identify cost-saving opportunities.
• Retrieve and use data from QuickBooks.
• Research online as needed and communicate with the accountant.
• Manage documents and files from the desktop and liaise with vendors and clients.
• Process payroll and help with payroll-related tasks as trained.
• Support and extend office systems and bookkeeping processes for profitability analysis.

Skills

Bookkeeping

QuickBooks

Spreadsheets

Verbal communication

Written communication

Attention to detail

Multi-tasking

Math skills

Problem-solving

Tools

ADP payroll

Job description

Job Description

We are searching for the right and the exceptional Bookeeper Office Manager

Growing landscape design and installation company is looking for a committed, go-getting individual to join our high-performing team.

Are you punctual and go-getting as well as thoughtful and considerate of your work ethic? Are you looking for a supportive environment, within a knowledgeable capable team of helpers? We are looking for you!-a bookeeper and office manager who will provide executive-level support to our owner-designer and overall office.

The ideal candidate is looking for a small company where they can use their skills and abilities to bolster, support and process our growth and expansion. They are dedicated to their work and are strongly detail oriented, and go-getting, pursuing results and accomplishing tasks overall outcomes.

Some training will be provided by the owner and a training manual for existing office systems and Bookeeping. Fluency in Mac and PC platforms, Bookeeping , some light accounting and Quickbooks is required to apply for this position.

Desired Experience and Abilities:

• 5 years of continuous Bookeeping experience and acumen -famliarity with terminology, categorizing expenses within a construction environment, job costing, producing reports, handling various kinds of reporting and interface with client paperwork as well as some state and federal paperwork on occasion.
• An 'I see this through because it matters' approach with a willingness and desire to become indispensable. Fluency with Mac world and the ability to use a PC is required as well as fluency with Quickbooks and spreadsheets, excellent verbal and written communication skills, good basic math skills.

The Office Manager will expand on existing systems and processes and assist and/or generate new ones, as well as be looking for and noticing areas where protocols and new processes are needed and/or are essential and immediately needed-- in our office systems, our Bookeeping systems and field tracking/job costing areas.

Duties:

• Help organize data and information on our desktop so they are top of mind and easy to find.
• Initiate and help with the analysis of expenses to continuously look for cost-cutting measures.
• Retrieve and use data from Quickbooks,
• Online Research as needed
• Communicate with our accountant
• Retrieve our documents and files from the desktop
• Negotiating arrangements and agreements with vendors and creditors
• Paying and filling GRT reports in collaboration with the owner each month.
• Organizing our paper files in file cabinets
• Archiving current and past files
• Organizing these files to be archived
• Tabulating and putting into calculations each project’s spreadsheet documents for review and profitability analysis with owner.
• Creating a written work program in collaboration with the manager and field team, to establish committed costing for labor and materials and overall execution of each project, with some money management for materials and labor costs.
• Paying for,-scheduling and- ordering materials
• Tabulating expenses--tracking and projecting cash flow, providing job costing reports and establishing the final parts of our system to produce such reports, liason with accounting/accountant in reconciling various accounts, maintaining client records, filing tax reports if needed, tabulating job costs and calling clients to discuss invoices, generating invoices, reviewing scope of work, providing support to employees
• This position entails no mediation or moderating between employees, no full scale HR except for paperwork processing, and onboarding in our payroll program. Writing payroll and calculating taxes or processing weekly taxes is also not a part of the duties of this position.
• Responsive communications with owner, clients, vendors and sometimes the installation team, contract invoicing; managing owner's scheduling, and some collections and banking deposits.
• Other duties include running payroll in our payroll program, reviewing timesheets, and submitting accurate information to ADP. Familiarty with ADP payroll is great but not required. This training will be provided.
• ability to multi-task with demanding timeframes. You must be willing to make changes and be flexible in your approach, as well as willing to easily take direction.
• Professional client communications with a sophisticated customer service style to interface with high-end clients. We need someone with strong analytical/problem-solving skills using sound judgment within policy parameters. Advanced technical and computer skills needed to draft documents and support administrative functions. , with excellent editing and proofreading abil