Front Desk & Office Coordinator – Visitor & Events Lead

Talentify; Portland (OR); On-site; USD 60,835,000 - 88,166,000; Full time

Benefits offered by this job

Competitive pay

401(k) with employer match and profit‑

Paid time off and holidays

Comprehensive medical, prescription, •

Dental and vision coverage

Low deductible options

Job summary

McKinstry is seeking a Front Desk Coordinator for our Portland, Oregon office. The role provides administrative support across the office and coordinates front desk activities, visitor management, mail handling, and event support.

You will deliver high-quality work, answer general calls, and ensure smooth office operations while collaborating with facilities and internal teams to meet business objectives.

Qualifications

• Proficiency in MS Word, Excel, Outlook required.
• Experience with SharePoint and Visio preferred.
• Bachelor’s degree or equivalent work experience required.

Responsibilities

• Deliver accurate, high-quality results in a timely manner.
• Answer general phone calls and forward to the appropriate department.
• Receive, sort and schedule pickup of mail/FedEx/UPS.
• Visitor check-in and log, including notifying teammates of arrival.
• Maintain front desk organization and cleanliness.
• Manage vendor access and log, notify the appropriate teammate.
• Coordinate client, internal and project events.
• Assist with new employee IT and desk setup.
• Provide excellent customer service and build internal partnerships.
• Assist Facilities team and other departments on projects and admin tasks.
• Communicate across departments to reach shared objectives.
• Participate in outreach to departments and regions.

Skills

MS Word

MS Excel

Outlook

SharePoint

Visio

Education

Bachelor’s degree or equivalent work experience

Job description

McKinstry is seeking a Front Desk Coordinator for our Portland, Oregon office. The role provides administrative support across the office and coordinates front desk activities, visitor management, mail handling, and event support.

You will deliver high-quality work, answer general calls, and ensure smooth office operations while collaborating with facilities and internal teams to meet business objectives.