Front Desk & Office Admin Specialist (On-Site)

IntegriNurse; Missouri; On-site; USD 25,000 - 34,000; Full time

Job summary

Hathaway Manor in New Bedford, MA is seeking a full-time administrative assistant/receptionist to join the on-site Administration Group. The role requires handling correspondence, phones, scheduling, and basic office duties to support residents and staff.

The ideal candidate will have a high school diploma, strong English communication, and the ability to follow written and oral instructions with patience and tact. This position offers stable hours and a collaborative work environment.

Qualifications

• High school diploma or equivalent.
• Read, write, speak, and understand English.
• Ability to make independent decisions when warranted.
• Ability to deal tactfully with residents, staff, visitors and the public.
• Follow written and oral instructions.
• Knowledge of secretarial duties and related equipment.

Responsibilities

• Type, file and distribute correspondence as directed.
• Answer telephone, make appointments, run errands, take and deliver messages, etc.
• Sort, distribute, and route incoming mail to appropriate residents, departments, and/or personnel.
• Maintains postage meter in facility.
• Orders supplies and schedules repairs and maintenance for all office machines.
• Type letters, reports, statements, minutes of meetings, agendas, etc., as necessary/directed.
• Maintain files and other records as directed.
• Receive and screen office visitors and telephone calls as necessary.
• Perform admitting, reception, telephone and/or switchboard duties as necessary/directed.
• Perform unscheduled administrative task as directed.
• Serve as secretary to various committees of the facility as necessary/directed.
• Other related duties and responsibilities that may become necessary to meet the needs of the facility.

Skills

English proficiency

Communication

Attention to detail

Education

High school diploma or equivalent

Job description

Hathaway Manor in New Bedford, MA is seeking a full-time administrative assistant/receptionist to join the on-site Administration Group. The role requires handling correspondence, phones, scheduling, and basic office duties to support residents and staff.

The ideal candidate will have a high school diploma, strong English communication, and the ability to follow written and oral instructions with patience and tact. This position offers stable hours and a collaborative work environment.