Office Operations & Reception Coordinator

ICANN; Los Angeles (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

ICANN in Los Angeles seeks an organized Administrative Coordinator to create a welcoming, professional first impression while handling practical office tasks. You will provide reception and general administrative support, coordinate meetings, and assist with facilities operations.

The role emphasizes proactive problem solving, strong communication, and ability to manage multiple priorities in a fast-paced office environment.

Qualifications

• 2+ years of experience in administrative, reception, office coordination or related roles.
• Bachelor's degree preferred.
• Fluency in written and spoken English is required.
• International experience preferred.

Responsibilities

• Welcome staff, visitors, community members and vendors in a professional, friendly manner.
• Answer, screen, and direct incoming calls and inquiries.
• Schedule and coordinate meetings and conference rooms.
• Process invoices, purchase orders, and expense documentation.
• Assist with internal communications related to office operations and facilities.
• Coordinate with facilities vendors and service providers.
• Maintain office records and directories.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Adobe Acrobat Pro

Organizational skills

Communication

Team collaboration

Confidential information handling

Education

Bachelor's degree preferred

Tools

Adobe Acrobat Pro

Job description

ICANN in Los Angeles seeks an organized Administrative Coordinator to create a welcoming, professional first impression while handling practical office tasks. You will provide reception and general administrative support, coordinate meetings, and assist with facilities operations.

The role emphasizes proactive problem solving, strong communication, and ability to manage multiple priorities in a fast-paced office environment.