Receptionist

OHLA USA; Irvine (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) with employer matching

Tuition Reimbursement after 1 year

Personal Time Off (PTO)

Engaging work environment

Job summary

OHLA USA in Irvine, CA is seeking a professional Receptionist to serve as the first point of contact and provide friendly front desk coverage and essential admin support. The role requires coordinating meetings, handling mail, and assisting multiple departments to keep the office organized.

The ideal candidate has at least 3 years of administrative experience, strong communication skills, and a valid driver's license.

Qualifications

• 3+ years of administrative assistant experience in a professional setting.
• Strong verbal and written communication skills.
• Ability to greet visitors professionally and maintain confidentiality.
• Proficient with Microsoft Office suite and Outlook.
• Reliable transportation and valid driver's license.

Responsibilities

• Provide front desk coverage during regular business hours.
• Greet visitors and route inquiries professionally.
• Answer and screen calls, manage messages.
• Coordinate meeting rooms and travel arrangements.
• Support HR, Payroll, IT, and other departments as needed.
• Maintain organized, welcoming office environment.

Skills

Administrative experience

Verbal communication

Written communication

Interpersonal skills

Driver’s license

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Overview

Who is OHLA USA?

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset,our people!

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

Job Title: Receptionist

Reports to: HR Manager

Department: Human Resources

Job Type: Full-time

Schedule: Monday-Friday, 8:00am-5:00pm

Hourly Rate: $25-$33

Location: Irvine, CA

Position Summary

The Receptionist serves as the first point of contact for the company and provides professional front desk coverage and administrative support to employees, visitors, vendors, and clients. This position is responsible for maintaining an organized and welcoming office environment, managing incoming calls and correspondence, coordinating meetings and conference rooms, and assisting various departments with administrative needs.

Responsibilities

Front Desk & Visitor Management

• Provide continuous front desk coverage during regular business hours.
• Greet and professionally assist visitors, vendors, clients, and employees.
• Answer, screen, and route incoming phone calls and messages.
• Maintain front desk and visitor areas in a clean, organized, and professional manner.
• Coordinate visitor access and help maintain office security.

Office & Facilities Support

• Prepare conference rooms and common areas for meetings and events.
• Maintain cleanliness and organization of kitchen, break room, and common areas.
• Monitor and replenish coffee, kitchen, and office supplies.
• Order office supplies and maintain inventory of the supply room.
• Coordinate lunch and catering arrangements for meetings and company events.
• Run occasional office errands, including purchasing supplies and delivering mail or documents.

Mail & Correspondence

• Receive, sort, scan, and distribute incoming mail, packages, and correspondence.
• Coordinate courier services and outgoing shipments.
• Prepare and distribute correspondence to appropriate departments and personnel.
• Prepare and compose routine and confidential correspondence as needed.

Administrative Support

• Schedule meetings, appointments, and conference rooms.
• Maintain office filing systems and administrative records.
• Assist with domestic and international travel arrangements and prepare detailed travel itineraries.
• Provide administrative and clerical support to Human Resources, Payroll, IT, Estimating, and other departments as needed.
• Coordinate and support company events, meetings, and employee activities.
• Perform other duties as assigned.

Qualifications

• High School Diploma or equivalent.
• Valid Driver’s license and reliable transportation.
• 3+ years of administrative assistant experience, preferably in a client-facing role.
• Excellent verbal, written, and interpersonal communication skills, with the ability to interact professionally with employees at all levels of the organization.
• Proficient in Microsoft office, including Word, Excel, Power point, and Outlook.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work effectively under pressure, multitask, and maintain a positive, friendly, and professional attitude.
• Strong problem-solving skills with the ability to analyze information and resolve practical issues.

Benefits offered by OHLA USA

• Medical, Dental, & Vision Insurance
• Short- and Long-Term Disability & Life Insurance
• 401(k) retirement plan with employer matching
• Tuition Reimbursement after 1 year of employment
• Personal Time Off Program (PTO)
• Engaging work environment
• And much more!!

To learn more about OHLA USA, visit our website www.ohla-usa.com

Compensation: The hourly rate being offered for this position is USD $25.00 to USD $33.00. Please note that the salary range listed is specific to the role listed in California. Salary rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.

OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments.The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals;Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.

OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.

Minimum Salary

USD $25.00/Hr.

Maximum Salary

USD $33.00/Hr.