Front Desk & Minutes Coordinator (Housing Programs)

Columbia Housing Authority; Columbia Township (MO); On-site; USD 22,000 - 30,000; Full time

Job summary

Columbia Housing Authority is seeking a Receptionist to greet visitors, answer phones, and provide clerical support to senior staff. The role requires accurate word processing and the ability to handle confidential information with discretion.

Responsibilities include taking minutes, handling mail, scheduling conference rooms, and supporting various CHA programs. Occasional extended hours may be required to record minutes for CHA Board meetings.

Qualifications

• Ability to type 40 words per minute and use computer software.
• Skill in writing and transcribing meeting minutes.
• Ability to exercise discretion with confidential matters.
• Effective communication with the public and staff.
• Independent initiative to manage assignments per policies.
• Ability to work with a diverse population.

Responsibilities

• Meet and greet visitors and callers professionally.
• Photocopy documents for program staff.
• Prepare and distribute mail and reports; sort mail.
• Assist with scheduling of conference rooms.
• Assist in survey documentation.
• Complete special projects as assigned.
• Record and minutes for CHA Board/RAB meetings when needed.
• Process payments per CHA procedures and forward to Finance.
• Support senior staff as assigned.

Skills

Typing 40 wpm

Minutes transcription

Discretion

Communication skills

Office software

Clerical support

Tools

Microsoft Office

Job description

Columbia Housing Authority is seeking a Receptionist to greet visitors, answer phones, and provide clerical support to senior staff. The role requires accurate word processing and the ability to handle confidential information with discretion.

Responsibilities include taking minutes, handling mail, scheduling conference rooms, and supporting various CHA programs. Occasional extended hours may be required to record minutes for CHA Board meetings.